The Accounting Associate provides support in the areas of accounts payable, accounts receivable, customer invoicing, bank deposits, payroll preparation, vendor relations, month-end close, year-end reporting, compliance, and other administrative tasks.

Primary responsibilities include maintaining and improving full cycle accounting processes and procedures to support a timely and accurate monthly close process. This includes preparing and sending customer invoices, collection and accuracy of accounts receivable, entry and payment of accounts payable, and bi-weekly payroll processing utilizing 3rd party payroll software.

The Accounting Associate will be part of a team that creates and implements policies and procedures to identify, resolve and document accounting issues in addition to creating procedures to make the close and reporting processes more efficient and accurate.

Authority

• Implement, document and maintain adequate and effective internal controls
• Implement, document and maintain adequate and effective processes to improve the close and reporting cycles to ensure timely and accurate reporting
• In the financial arena, responsible for ensuring compliance with all applicable laws, rules, and regulations

Responsibilities

• Responsible for accounts receivable, including preparing and emailing invoices, and collection of outstanding receivables balance
• Ensures accurate and timely recording and approval of vendor invoices and payments through online platform and accounts payable system.
• Collect and maintain vendors’ tax information (W9) and assist in the preparation of annual 1099 forms
• Coordinate system entry and review of monthly credit card transactions
• Prepare and record journal entries and accruals required to accurately reflect monthly activity
• Preparation of work papers supporting the monthly close processes and month end balances
• Review monthly accounting close process including analytical review of the monthly operating results to ensure accurate accounting records are maintained
• Assist with preparation of monthly financial statements and related schedules
• Processing and recording of bi-weekly payroll and related journal entry
• Distribute customer invoicing in accordance with the respective agreements
• Prepare bank deposits and process electronic deposits.
• Maintenance of fixed asset records
• Any other responsibilities that may be assigned from time to time

Relationships

• Reports to: VP of Finance and Administration
• Coordinates activity with: Administrative Assistant, Human Resources, Production (invoicing and revenue recognition), LLC Partners

Measures of Success

• Creation of efficient, sustainable accounting processes in a changing business environment
• Timely and accurate accounting reports
• AR Days Outstanding

Requirements Experience

• Associate degree, preferably with an emphasis in accounting
• Accounting education and recent related accounting experience or an equivalent combination of education and experience preferred
• 3-5 years’ work experience primarily in the accounting or auditing field

Required Skills

• Working knowledge of general ledger accounting, accounts receivable and accounts payable functions using current accounting software products, QuickBooks, Word and Excel, and Google Workspace
• Must be able to write reports and business correspondence
• Must be able to communicate effectively with coworkers and internal and external customers
• Must have excellent organizational and administrative skills
• Must understand and live up to the confidentiality and ethical standards of a CPA
• Ability to handle payroll confidentially and accurately
• Accountable for specific performance
• Good GAAP and financial reporting technical skills

Personal Characteristics

• Exceptional work ethic
• Conscientious about timeliness of assignments and quality of work product
• Able to handle multiple tasks and maintain control and order over same
• Comfortable in an evolving fast-paced high-growth company

Desired Skills

• Experience in high-tech environments

About Filament Games

Watch our Who We Are video.

Our team is a creative, interdisciplinary group of people who are making a difference. Through innovative educational games we’re working to modernize education and revolutionize learning!

We believe that the best work – and the best life – comes from a healthy balance between work and play, discipline, and fun. Our office culture reflects this. 

Our office is located in the heart of downtown Madison, a lively city with a world-class university, burgeoning tech industry and beautiful state capitol. Downtown Madison is a vibrant, active urban center with fun weekly events like Concert on the Square and the Farmer’s Market, and offers access to a variety of eclectic restaurants, music venues, and the best of Madison’s nightlife.

Filament offers a competitive benefits package, including health/dental/vision care, short & long term disability, a Flexible Spending Account, 401k retirement plan, subsidized bus fare, profit sharing, and unlimited paid time off.

Guard against scams: During the selection process, applicants will only receive official notices via email from a sender from the @filamentgames.com or @app.bamboohr.com domains. This includes scheduling interviews and coordinating reference checks, assessments, and job offers. If the person who is contacting you is not listedon the staff page on our websiteplease do not correspond with them. Unfortunately Filament will not be able to assist you if you fall victim to a job offer scam. Please report any losses to law enforcement.

We are an Equal Opportunity Employer. Applicants will be considered for positions on the basis of qualifications and ability to perform the job for which they are applying without regard to race, religion, creed, sex, age, residency, national origin, disability, sexual orientation, marital status, or physical appearance. Minorities are encouraged to apply.