Job Description

Seeking an Executive/Staff Officer to join our team. The candidate will independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and implementing policy. The skill of problem identification, analysis, and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective. Provides general or specialized administrative support to Agency offices and programs. They develop pertinent information and communicate it to varied audiences (e.g. Agency, DoD, IC, Federal Government, Congress, the media, the public, the international community, and private industry) in a timely and appropriate manner. May provide other administrative duties listed ( scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with Agency standards; prepares and distributes Briefing and Read Ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves), but would be less than 40% of their time.

We are looking for a versatile and highly-organized executive or personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a executive or personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished executive or personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Required Skills

Experience and can demonstrate competency performing general staff officer duties with general supervision. Experience in gathering information to synthesize functional needs. Ability to support studies and assessments. May serve as central administrative POC and coordinates administrative activities ensuring schedules and outcomes are achieved. Able to extract and synthesize complex information to prepare Briefing, Read Ahead and other materials. Comprehensive understanding of Microsoft Office Applications and ability to independently develop material using these applications. Additional skills include the following: briefing skills, project management, strategic planning, organizational skills, and resource management. Bachelor’s Degree or equivalent experience within the related field.

Proven work experience as an executive or personal assistant
Outstanding organizational and time management skills
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
Receptive to constructive feedback
Can work in a fast-paced environment
Reliable transportation and have a clean driving record.

Education and/or Experience

Bachelor’s degree and a minimum of three (3) years of experience as an Executive Assistant/Office Staff. An equivalent combination of education and experience may be considered.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (e.g. MS Word, Excel, PowerPoint, Outlook and, other electronic meeting platforms). Must have the ability to learn other computer software programs as required by assigned tasks.

Job Types: Full-time

NOT A REMOTE POSITION!

Job Type: Full-time

Pay: $40,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• why are you best for this job.

Education:

• Bachelor's (Required)

Experience:

• Executive assistant: 3 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

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