2 Office Administrator Jobs in Elgin, IL
Fer-Pal Infrastructure is Hiring an Office Administrator Near Elgin, IL
FER-PAL Construction USA LLC, is seeking an Office Administrator in its Elgin, Illinois location. This is a full time position. Reporting to the Office Manager, the Front Office Administrator undertakes administrative tasks as well as ensuring that the rest of the staff has adequate support to work efficiently. This includes working closely with our accounting and administrative teams by handling daily.
Job Responsibilities:
- Manage the front reception and greet visitors.
- Answer, screen, and forward all incoming calls or inquiries, answer and follow up with all email inquiries.
- Create labels, schedule couriers (Domestic and International), and ship courier packages
- Create Purchase Orders for all vendors invoices and prepare them for payment.
- Prepare Job reports and Quality Assurance and Quality Control reports when needed.
- QA/QC-related Duties such as: Log in all near misses and incident reports into the tracking sheet and distribute, monitoring required destructive liner samples, data entry and tracking in the Vista Suite, and International Shipping
- Maintain Inventory
- Maintain meter appointment log.
- Ordering office/cleaning supplies
- Perform office tasks, such as filing, printing, scanning, and copying and closing the office at the end of the shift.
- Interact with customers daily, and book appointments accordingly.
- Source and order all construction site related materials such as aggregates, toilets, bins, pole support, services, roll off containers, equipment rentals, paid duty, etc.
- Keep a record of rental equipment and Vac Truck Orders.
- Receive packing slips and invoices into Vista - accounting software.
- Perform other general support/clerical duties and various tasks as required.
- Assist office manager as required.
Skills, Knowledge and Abilities Required:
- A minimum of 2 years experience as an office administrator, office assistant, or relevant role.
- Excellent knowledge of Microsoft Office Suite (Word, Excel, Outlook), and office management software (ERP etc.)
- Knowledge of Vista Suite would be an asset
- Exceptional organizational and time management skills.
- Great attention to detail, high level of thoroughness and a self motivator.
- Excellent written and verbal communication skills.
- Ability to work independently
- Great Customer Service Experience
- Must have your own vehicle
Job Summary
Full Time
Specialty Trade in Construction
$75k-97k (estimate)
03/15/2024
06/11/2024
ferpalinfrastructure.com
Taylor, MI
<25
Specialty Trade in Construction
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The job skills required for Office Administrator include Customer Service, Accounting, Time Management, Attention to Detail, Microsoft Office, Front Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
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Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
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Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
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The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
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Must be proficient with technology (Google Drive, MS Office, etc.).
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To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
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Proven experience as an office administrator, office assistant or relevant role.
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Excellent knowledge of MS Office and office management software (ERP etc.).
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Step 3: View the best colleges and universities for Office Administrator.
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