Administrative/Accounting Assistant

Job Description

Title Office Administrator

Department(s) Administration and Finance

Reports to Chief Operating Officer

Job summary
This position is engaged in some front end financial activities including accounts payable and accounts receivable, file maintenance, and technical maintenance of the FHFB website and phone system. Will oversee office operations & assigned volunteers and provide customer service and support to member agencies, vendors, and volunteers (community service, individuals and groups).

Summary of essential job functions

• As this position is evolving, it is expected that the position will evolve into managing the front office area and assigned volunteers, as well as to provide support to the CEO & COO when needed.
• Assist the Director of Finance and staff with processing of bills received and payments made/received, supporting compliance in all areas of the established Accounting Policies and Procedures.
• Will maintain and support defined processes for donations and cash handling procedures, and provide donation letters while maintaining donation records in Donor Perfect and Ceres (training will be provided).
• At the direction of the CEO & COO, maintain and update the FHFB communication system (email and phone) while assisting with the onboarding of new employees and vendors.
• Will receive and maintain food handlers card, and will insure that all staff have a minimum training of food handlers training, and that all staff that are ServSafe certified will attend and maintain certification.

Minimum requirements

Associates Degree in Information Technology and/or Accounting

Minimum one (1) year experience in accounts payable/receivable or related area

Proficiency in MS Excel, Word and capacity to learn Accounting and Payroll Software

Abilities required

This position is an evolving one and the ideal candidate will possess strong leadership & administrative skills. A background in human resource onboarding in support of new hires/management of files, etc., will insure some mastery in part of the responsibilities assigned, Customer Service excellence is required. Must be able to handle multiple tasks at one time, work independently and in a group, manager tasks and personnel as assigned as well as to meet strict deadlines and demonstrate accurate data entry skills. A high level of organizational skills as well as the ability to prioritize work will provide the highest level of success in the position.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

HR use only

Pay Rate

Management (Y/N)

E/NE status

Last revised