Job Summary

Position will support day to day donor engagement operations based at the Latrobe Area Hospital Charitable Foundation and the Westmoreland/Frick Hospital Foundation. Tasks include: database management and reporting, virtual donor engagement, online research, event registrations, and other office-related duties. Assists and supports all special event planning and related tasks.

Essential Job Functions

• Masters donor database and donor engagement software to maintain research data and donor records, execute mailing or e-mail campaigns, and create reports.

o Maintains confidentiality and complies with data privacy regulations and policies.

• Generates donor reports as needed.

• Enters donor related data into donor database system.

o Accurately and effectively captures data metrics and reports to support foundation operations.

o Entering and tracking of donations received and participating organizations.

o Documents all donations with correct name and designation of contribution.

o Composes and generates routine contribution acknowledgements for signature by the Foundation Manager, Chief Philanthropy Officer, or Board Chair in a timely manner.

• Assists with planning, organizing, and implementing fundraising and “friend raising” events.

o Compiles invitation mailing lists.

o Processes registrations.

o Attends events to help with registration and other functions.

o Schedules committee meetings relating to upcoming events.

o Tracks and records RSVPs for events.

• Promotes a favorable feeling of goodwill towards Latrobe Area Hospital Charitable Foundation and Westmoreland/Frick Hospital Foundation with the community-at-large and Independence Health employees.

o Serves as an ambassador of the Foundations to donors and Independence Health employees by conveying the Foundations' culture of friendliness, respect, and its mission.

• Assists Foundation Manager with donor stewardship and donor relations.

o Develops and maintains relationships with donors and potential donors.

• Performs general administrative duties as needed.

o Serves as gatekeeper for all communication to the Foundation Office, including answering the telephones, receiving/routing mail, greeting visitors, assessing nature of communication, and responding appropriately.

o Interfaces effectively, regardless of venue, with Foundation board members, donors, other community members, and Independence Health System employees.

o Maintains files relating to department initiatives and donors.

• Handles office correspondence related to foundation inquiries.

• Answering telephone inquiries and outreach

• Assists with the management of all facets of gift acceptance and acceptance from potential donors.

• Assists colleagues with community outreach to develop relationships with potential donors.

• Analyzes complex information, specific to donors systemwide.

• Other duties as assigned.

Required Qualifications

• Associate’s Degree in Data Management or related field.

• Experience with Donor Database System.

• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects.

• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience, including community.

• Experience with entry of data, ability to manipulate data for analysis, and generating reports.

• Advanced working knowledge of computers, database systems, and office equipment.

Preferred Qualifications

• Bachelor’s Degree in Data Management of related field preferred.

License, Certification & Clearances

• Act 34-PA Criminal Record Check from the PA State Police system

Supervisory Responsibilities

• This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.

Position Type/Expected Hours of Work

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).

• Travel may be expected locally between Independence Health locations.

LEAN

• Actively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of one’s own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Independence Health System’s missions, vision and values.

AAP/EEO

• Independence Health System is an Equal Opportunity Employer. It is the policy of Independence Health System to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Independence Health System will conform to the spirit as well as the letter of all applicable laws and regulations.

• Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential – Absolute Necessity. Marginal – Minimal Necessity. Constantly – 5.5 to 8 hours or more or 200 reps/shift. Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift. Rarely – Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x 8 Hours Shifts x 10-12 Hours Shifts x On-Call x Overtime( 8/hrs/shift; 40/hr/wk) x Travel Between Sites x Direct Patient Care x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential – Absolute Necessity. Marginal – Minimal Necessity. Constantly – 5.5 to 8 hours or more or 200 reps/shift. Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift. Rarely – Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x Sitting x Walking x Climbing Stairs x Climbing Ladders x Standing x Kneeling x Squatting (Crouching) x Twisting/Turning x Keyboard/Computer Operation x Gross Grasp x Fine Finger Manipulation x Hand/Arm Coordination x Pushing/Pulling(lbs. of force) x Carry x Transfer/Push/Pull Patients x Seeing Near w/Acuity x Feeling (Sensation) Color Vision x Hearing Clearly x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x Lifting Floor to Knuckle ### x Lifting Seat Pan to Knuckle ### x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)