Description

HSE Systems Administrator

Job Description

Department: HSE

Job Status: Full Time

FLSA Status: SalaryExempt

Reports To: HSE Systems Lead

Location: The Woodlands, TX

Amount of Travel Required: Up to 25%

Work Schedule: 5 days on 2 days off (on call)

Positions Supervised: None

POSITION SUMMARY: The HSE Systems Administrator is responsible for supporting the Health, Safety and Environment (HSE) function by performing secretarial and administrative duties, including complex and confidential assignments. Responsible for managing and supporting multiple EHS software platforms. Provide support to HSE staff, including duties such as filing, data input and reports.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Responsible for managing and supporting EHS software KPA Flex Safety Management System for all business units.
• Responsible for managing and supporting third party procurement websites ISNetworld, Avetta, Veriforce, DISA and TPS Alert Contractor Management Platform for all business units.
• Assist in developing HSE procedures, compliance programs and training media to reduce and eliminate risks. Coordinates and facilitates training for new compliance systems.
• Provides an efficient and effective administrative support service for the HSE department.
• Maintain Occupational Safety and Health Administration documentation. OSHA 300 logs.
• Perform routine and scheduled audits of all EHS software systems. Ensuring all EHS information systems are accurate and updated.
• Assist in creating and maintaining HSE alerts for HSE Compliance Systems, Permit to Work, General Safety, Incident related, machine, fall protection, and forklift safety, etc.
• Collects and analyzes routine EHS data for departmental needs and special projects. Provides system reports for monthly and quarterly HSE statistics for all business units.
• Provide management and assistance with workflow creation, analysis, and redesign so EHS systems functionality is optimized.
• Assist in Incident investigation to identify Root Causes through company (RCA) root cause analysis programs.
• Utilize internal (KPA) system to track and trend leading and lagging indicators.
• Collaborates on implementation of new software installations, upgrades, and integration.
• Assist with the management and compliance of the company’s drug and alcohol program and random screening process.
• Performs other related duties as assigned to assist with successful operations and business continuity.

Qualifications

POSITION REQUIREMENTS:

• Successfully passes background check, pre employment drug screening, an any pre employment aptitude and/or competency assessment(s).
• Possesses a valid U.S. Driver’s License.
• Daily in person, predictable attendance.

EDUCATION/EXPERIENCE LEVEL

• High school diploma or G.E.D AND Associates degree in occupational safety and health, environmental science, or related job experience preferred.
• 1 to 3 years of related safety experience.
• Working knowledge computer skills with Word, Excel, PowerPoint, and other Microsoft platforms

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Excellent ability to read, write, and comprehend written and oral English.
• High proficiency in Microsoft Office and with
• Ability to learn in a fast paced environment, adapt to change and receptive to new instructions.
• Ability to quickly learn and become knowledgeable and compliant with digital platforms including Active Learner, Paycom, KPA, and other company mandated systems.
• Ability to multitask and prioritize based on demand of requirements or workload.
• Possess a fundamental mechanical and mathematical aptitude.
• Ability to perform work accurately and thoroughly with a high attention to detail.
• Strong interpersonal skills conveyed in a pleasant and professional manner when interacting with employees, management, and customers.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The HSE Systems Administrator works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. The HSE Systems Administrator will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in person speech, telephone, or other remote speech. No adverse environmental conditions are expected while inside. While in the office, they may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the HSE Systems Administrator should be able to lift 25 lbs. independently.

When required to go to a wellsite, the work environment includes exposure to hazardous materials, operating conditions, audio up to 85 dB and inclement weather, including typical and atypical outdoor elements and extreme cold and hot weather temperatures. Given these conditions employees are required to wear company mandated and issued personal protective equipment (PPE) and must strictly adhere to all safety policies. The HSE Systems Administrator will need to remain fit for duty.

Work hours may include early morning, late evenings, and weekends, depending on job demands.

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these non discriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Reviewed 03/28/2024.