Description

Responsible for providing internal support on specific project(s) to an Account Director. The Account Executive is the secondary interface with the customer on site if the Account Manager is not available. They are also responsible for knowing all aspects of project coordination, hiring staff, implementation, and execution under the direction of an Account Director.

Responsibilities:

• Works with Account Director to maintain client job folders per EventLink requirements.
• Attends all internal project meetings, rehearsals and client status meetings as needed.
• Prepares and follows-up on purchase requests, support vehicle requests, graphic production, and coordinates crew travel under direction of Account Director.
• Updates load lists and tour calendars in timely manner and communicates changes to required individuals, following up with warehouse staff daily if necessary.
• Assists Account Director with budget creation as necessary.
• Works with purchasing to procure all event essentials.
• Properly hires on-site crew and creates job assignments; presents to Account Director for final approval.
• Research new vendors or products that are project specific; establishes good rapport with vendors and provides resource information for inclusion in resource database.
• Manages all events on-site and any necessary rehearsals.
• Orders execution and follows-up with any outside vendors who are providing goods or services for project.
• Assists Account Director in tracking project costs.
• Provides administrative assistance to assigned client services team on day-to-day activities for assigned clients (opening of job folders, keeping client status reports).
• Submits staff timesheets to Account Director for approval.
• Perform other duties as assigned.

Qualifications

Education:

• High school diploma is the minimum education requirement; Bachelor’s degree in business related field is preferred

Experience:

• Ability to multi-task, prioritize work and take direction from multiple people
• Ability to communicate clearly and professionally to all levels of the organization as well as to external customers and/or vendors
• Must be resourceful and have ability to troubleshoot and solve problems quickly
• Experience in building out displays for events is a plus

Skills:

• Minimum of 2 years field event experience; additional office experience is a plus
• Intermediate computer skills and knowledge of Microsoft Word, Excel and Outlook
• Working knowledge of Visio and Adobe Illustrator a plus
• Must possess organizational and consistent follow-thru skills
• Must have excellent time management skills
• Exemplary written and verbal communication skills
• Extremely detail oriented with ability to create, utilize, and manage organization templates, timelines, calendars, and key documents
• Ability to multi-task, prioritize work to meet critical deadlines and take direction from multiple people
• Ability to communicate clearly and professionally to all levels of the organization as well as to external customers and/or vendors
• Resourceful and have ability to troubleshoot and solve problems in a timely and efficient manner
• Must be able to develop, analyze, organize, implement, and execute work procedures
• Flexibility, versatility, and willingness to take on a wide range of responsibilities and maintain effective processes within a seasoned account

Schedule:

• Ability to travel throughout year
• Must be flexible with work schedules