Youth Development Program Coordinator

Job Title: Youth Development Program Coordinator

Department: Youth Development

Classification: Exempt, full time

Reports to: Youth Development Director

Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Position Summary
Provides direct supervision to multiple afterschool programs. Creates positive, nurturing relationships with YMCA staff, all school employees, while building cooperative relationships with families. Provides direction for the programs and implements quality programming assessments. Provides quality experience to staff, youth, and families that focus on the YMCA values: caring, honesty, respect, and responsibility. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall youth development experience.

Essential Functions

Programmatic

• Ensuring childcare programs operate properly on a daily basis; program support is the primary focus of this position and should always take priority
• Conduct at least two on-site observations per month for assigned before and after school and preschool programs
• Conduct monthly 1:1 check-ins with Program Leader II/Early Learning Site Director for assigned programs
• Immediately address program/youth/family concerns following the youth development policy and procedures
• Must be available by phone at all times during childcare hours
• Oversee family communications and share community resources with families including resources for children with special needs
• Manage administrative functions, including but not limited to, maintaining records; financial management; budgeting; maintenance of buildings and grounds; meal planning and preparation; and transportation, if provided
• Oversee the incident and accident reports for assigned programs
• Oversee program enrichment calendars and family boards
• Seasonal program set up
• Fill in as front-line childcare staff as needed in order to keep programs running

Certification

• Fulfill licensing requirements for assigned programs
• Participate in visits with licensing specialists as needed
• Hold program(s) accountable to all licensing requirements
• Is up to date with guidance put forth by the Office of Childcare

Development

• Develop and implement the Y’s operational and personnel policies
• Supervise the personnel, volunteers, field study students and other individuals providing services in the program
• Oversee the training and professional development of staff including setting educational goals, observation and mentoring
• Implement program development
• New Staff Orientation
• Director Orientations
• Program Procedures
• Other training as needed
• Continue personal training of 18 hours per certification year (1.25 hours per month)
• 8 hours in child development
• 10 hours in the core knowledge category of Program Management
• Attend New Staff Orientation within 10 day of hire date
• Complete all required trainings as assigned by supervisor, by scheduled due date

Communication

• Communication with site/facility contacts
• Maintains positive relationships and effective communication with coworkers
• Conducts family conferences as needed, and maintains positive relationships and effective communication
• Takes note in staff and family conversations to add to a shared drive
• Assists in the marketing and distribution of program information

Staffing

• Support the need and scheduling of substitutes
• Coordinate staff appreciation and celebrations
• Conduct intentional development and performance conversations with staff and record them for personnel files, corrective actions, and staff recognition

Other

• Assist in the day-to-day items that come up at the Y
• Assisting in the daily needs/requests of the programs that the coordinator oversees (can often require immediate attention)
• Must maintain a current, valid Oregon driver’s license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout entire term of employment, and reliable transportation
• Other duties as assigned

Minimum Qualifications

• Enrolled in the Child Care Division Central Background Registry (oregonearlylearning.com) and proof of enrollment
  • Please complete the online application right away as it will take several weeks to process
• Must be 21 years or older
• Must have 1 year of experience supervising adults
• At least 18 months of experience serving or working with youth 3-12 years old
• Must meet the Office of Childcare requirements for the Program Leader position:
  • 60 hours of experience working in the program AND Completion of 20 clock hours of training, completed within the last five years, focused on school-age child care that meets the following core knowledge criteria:
    • Five clock hours in understanding and guiding behavior (UGB)
    • Five clock hours in learning environments and curriculum (LEC)
    • Five clock hours in human growth and development (HGD)
    • Five clock hours in program management (PM)

OR

• At least 240 hours of qualifying experience working with school-age children in the last five years in a Certified Child Care Center or comparable group care program

OR

• At least an AA Degree in:
  • Early childhood education
  • Child development
  • Elementary education
  • Special education
  • Physical education
  • Recreation
  • Human development
  • Child and family studies
  • Home economics

OR

• At least a Step 8 in the Oregon Registry

Preferred Qualifications

• Meets Office of Childcare’s Preschool Teacher requirements
  • 20 semester (30 quarter credits) in Child Development, Early Education, Elementary Education, Special Education OR a minimum of two years (or 1500 hours) of experience working in a licensed preschool
• Previous experience with diverse populations
• Bi-lingual; conversational fluency in Spanish, French, Mandarin or Mam

Professional Competencies

• Ability to plan, organize and implement age-appropriate/developmentally appropriate program activities
• Ability to develop positive, authentic relationships with people from different backgrounds

Leadership Skills

• Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence
• Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community
• Communication & Influence Listens and expresses self effectively and in a way that engages, inspires and builds commitment to the Y’s cause
• Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential
• Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations
• Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community
• Program/Project Management: Ensures program or project goals are met and intended impact occurs

Work Environment & Physical Demands

• Ability to plan, lead and participate in activities such as sports, games and curriculum activities and monitor behavior inside and outside
• Must be able to walk, run, stand, sit, kneel and get back to a standing position
• Ability to lift and carry the weight of 50 lbs
• General housekeeping: mop/sweep, take the trash out, wash dishes, clean tables and toys, stack and put baskets away, and the like
• Follow all sanitation protocols

Hours/Days

• Monday - Friday 9:00a - 6:00p
• Hours may vary depending on the season and need

Full-time Employee Benefits & Discounts

• Careers | Eugene Family YMCA (eugeneymca.org)

The Eugene Family YMCA is an Equal Employment Opportunity Employer.

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Y believes that diversity, inclusion, and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

If you need assistance or accommodation due to a disability, you may complete the ADA Accommodation Request Form; or contact us at hr@eugeneymca.org or 541-686-9622, ext. 246.

The Y: We're for youth development, healthy living, and social responsibility.

Qualifications