Equus Management Group is looking for a full-time Assistant to the General Manager to join our family at our Sierra Canyon Location. The perfect candidate is outgoing, a multitasker, and enjoys a fun and a fast-paced environment.

Job Summary:

The Assistant to the General Manager is responsible for the management and support of the community and association. Including, but not limited to: daily operations, regular interaction with and support of club members/homeowners/vendors, and staff. The Assistant to the General Manager provides direct support to the Committee Manager.

Supervisory Responsibilities:

Hiring new employees, providing management, training, and scheduling

The successful candidate must possess the following attributes and skills:

• Be patient and professional with visitors, clients, and staff
• Neat and professional appearance
• Honest and reliable
• Cheerful, optimistic, and friendly attitude
• Strong interpersonal skills
• Respect for confidentiality
• Ability to multitask and be flexible
• Team player
• Accuracy, attention to detail, organized, and detail oriented
• Problem solving skills
• Ability to stay calm under pressure
• Effective written and verbal communication
• Effective computer knowledge in Microsoft Excel, Word, and Outlook

Duties include, but are not limited to:

• Maintaining the operation in a positive, effective forward path.
• Reading and reporting on the financial statement
• Monitoring the budget and forecasting the income and expenses monthly looking forward
• Assisting in seeking viable bids, preparing the applications, etc. and presenting the options to the Board
• Assist in evaluating current policies to see if they comply with governing documents and state law, are effective or need to be updated or extinguished.
• Communicating with homeowners regarding the architectural guidelines committee decisions.
• Assists the Community Manager in planning, coordinating, and evaluating the services and activities of all HOA departments and programs; manages and directs the development, implementation and evaluation of plans, programs, policies, systems, and practices to achieve annual goals
• Oversees and directs a variety of special projects; facilitates, and homeowner architectural changes with the committee and resolves issues and challenges as they arise.
• Assesses and monitors workload, administrative, and support systems, and internal reporting relationships for assigned areas of responsibility; identifies opportunities for improvement; directs and implements changes
• Directs and evaluates the performance of assigned staffs; takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the rules and policies
• Directs and participates in the development of the operating budgets for assigned departments
• Directs and oversees the preparation of a wide variety of reports and presentations for the Board of Directors
• Responds to difficult and sensitive public inquires and complaints and assists with resolutions and alternative recommendations
• Acts as the Community Manager in the absence of the Community Manager
• Performs other duties as assigned

Minimum Qualifications:

• Excellent interpersonal skills
• Analytical and problem-solving skills
• Effective verbal and listening communication skills in a timely manner
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Proficient in Microsoft Office
• Ability to prioritize in a fast-paced environment
• E-mail at a high proficiency level and type a minimum of 40 wpm

Education and Experience:

• Minimum 2 years’ experience in association management or equivalent.
• Experience working with HOA's and boards.
• CMCA -Certified Manager of Community Associations or PCAM -Professional Community Association Manager Certification preferred but not required.
• Must have a valid driver's license

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Compensation / Benefits:

• Competitive pay rate and room to grow with us 
• Excellent benefit package offered with medical, dental, and vision insurance
• Paid Holidays
• Sick Leave
• Vacation Time
• 401K offering at 1 year of employment
• Hourly pay