Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

JOB DESCRIPTION:

• Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.
• This is not an administrative support position.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

Additional Information about the Job:

This is a temporary position as the primary point of contact for the ILA department's Finance related work AND the Undergraduate program.

• The Program Coordinator supports their department and programs in all aspects related to undergraduate education and programming, and manage all financial transactions, including budget reconciliation, reimbursements, and research funds
• Manage the finances for the ILA, including various budgets, reimbursements, and account reconciliations
• Support the Director of Undergraduate Studies and administration of undergraduate curriculum programs
• Serve as the primrary administrative contact for students in ILA undergraduate programs
• Maintain relationships with other departments and related divisions
• Assist ADA (Academic Department Administrator) with adhering to record retention policies for departmental records, especially regarding those related to financial transactions
• Communicate with faculty regarding upcoming deadlines, events of interest, etc
• Maintain departmental LISTSERVs
• Assist faculty and instructors with course evaluations, final exam schedules, grade entry etc.
• Support administration and operations of department as needed
• Aid in special projects, including planning and organizing workshops, colloquia visits, and symposia.
• Other duties as assigned

PREFERRED QUALIFICATIONS:

• Undergraduate staff are expected to work closely with the chair and faculty to coordinate their department’s efforts and provide leadership on specified projects such as planning special events and workshops.
• Exceptional verbal and written communication skills.
• Excellent financial skills.
• Ability to work autonomously and to demonstrate strong initiative.
• Demonstrates strong organizational skills.
• Demonstrates flexibility with varied work situations.
• Exceptional software skills (e.g., Outlook, PowerPoint, Excel, Zoom, and Adobe Acrobat).
• Experience managing and executing concurrent tasks.
• Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
• Knowledge of university environment and systems preferred (specifically experience in Emory College).

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.