The Recruiting Assistant supports the Human Resources Department by coordinating all aspects of the recruitment process. The Recruiting Assistant is responsible for ensuring a positive candidate experience while adhering to the company's hiring standards and contributing to the growth and success of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

•Manage the posting of positions within the Applicant Tracking System (ATS)•Ensure job posting visibility on Emergicon’s Careers page and distribution to external job sites•Screen all incoming resumes to identify qualified applicants•Contact applicants via the ATS to schedule phone interviews•Conduct phone interviews with applicants to assess their qualifications and fit for the position•Send behavioral assessments to qualified candidates•Communicate timely and professionally with candidates throughout the recruitment process•Arrange interviews for hiring managers when requested•Prepare and send offer letters to selected candidates, using established templates and protocols•Collaborate with the hiring manager and Human Resources during the offer process regarding start dates, pay rates, and other pertinent details.•Coordinate background checks and drug screens for selected candidates, ensuring compliance with company policies and procedures.•Submit help desk tickets for new hire setup, facilitating a smooth onboarding process for successful candidates.•Track and document the status of potential new hires throughout onboarding process•Ensure compliance with federal, state, and local employment laws and regulations, and company policies.•Other job-related duties as assigned

EDUCATION AND EXPERIENCE • HS Diploma or GED required• Previous experience in recruiting or administrative support preferred• Familiarity with Applicant Tracking Systems (ATS) and recruitment software a plus

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED• Top-notch communication and people skills • Proactive and independent with the ability to take initiative• Excellent time management skills with a proven ability to meet deadlines• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment preferred• Proficient with, or the ability to quickly learn, applicant tracking software or other recruitment systems • Detail-oriented and highly organized • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)

WORKING CONDITIONS - Prolonged periods of sitting at a desk and working on a computer.

WORK SCHEDULE - Monday through Friday up to 29 hours per week with flexible scheduling options between 8:00 am and 6:00 pm.

WORK LOCATION - Work may be performed at our physical location in Terrell, TX or remotely within the State of Texas only.

Emergicon requires satisfactory pre-employment drug screening and background checks.