Job Title : Part Time AP Clerk

Location : Highland, Indiana

Reports to : CFO

FLSA Status : Hourly / Non-Exempt

About Us

EMCOR Hyre Electric Co. of Indiana, Inc. is a commercial electrical company offering single-source convenience and accountability for all of your electrical contracting requirements-from power cabling and distribution panels to voice / data networking and telecommunications throughout the Chicago, Highland, and the Midwest area.

Position Overview

EMCOR Hyre Electric Co. of Indiana, Inc. seeks motivated candidate to process invoices and maintain accounting records. The ideal candidate must compute, classify, and record numerous data to keep financial records complete.

He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately.

Essential Duties and Responsibilities

• Compute, classify, record and verify numerical data for use in maintaining accounting records.
• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive and download vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Enter invoices into accounting system.
• Entry of new purchase orders and subcontracts.
• Complete tax-exempt certificates.
• Answer emails
• Organize and maintain A / P records.
• Close A / P cycle timely in order to help with monthly accounting closing.
• Obtain vendor statements and reconcile open payables with their open receivable statement.
• Answer phone calls to provide Purchase Orders to field personnel and route to appropriate departments.
• Handle routing of subcontracts within office and verify vendor compliance.
• Other duties will likely be assigned.

PREFERRED EDUCATION and / or EXPERIENCE

• Experience working in an administrative job, supporting management preferred.
• Two-year college degree or bachelor's degree (or equivalent electrical construction-related work experience) preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
• Adobe experience preferred.
• Accurate and efficient keyboarding.
• Experience with accounting software preferred.
• Accounts payable experience a strong plus, payroll experience a plus as well.
• Ability to communicate effectively with various departments and outside vendors.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee should be able to stand for longer periods of time in order to conduct effective training sessions.

The employee may occasionally lift and / or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer / Veterans / Disabled.

Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here.

Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Last updated : 2024-03-10