Job Duties :

• Managing applicant records including, resumes, applicant logs, and interview forms.
• Sets appointments for interviews and performs some initial interviewing of applicants.
• Contacting candidate references and verifying education listings.
• Perform various activities including answering phones, filing, data entry, or answering routine questions on HR policies and procedures and maintaining employee database.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.

refers more complex questions to appropriate senior-level HR staff or management.

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Issuing new employee badges and parking passes.
• Responding to HR-related queries within the company and maintaining employee confidentiality.
• Assisting with the distribution of orientation and training material.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Qualifications :

• 1-3 years’ experience in a support role.
• 1 year experience with recruiting responsibilities or in a recruiting / source role
• Bi-lingual English / Spanish.
• Advanced level Microsoft Office skills needed (Word, Excel & Outlook) along with internet research capabilities.
• Must be able to meet multiple individual and team deadlines in a fast paced, changing, dynamic work environment with changing priorities.
• Excellent presentation, communication (written & verbal) and interpersonal skills.
• Ability to exercise effective judgment, confidentiality, sensitivity, and creativity to changing needs and situations.
• Ability to establish and maintain positive working relationships in course of work.
• Proficient in the use of various candidate sources and recruiting systems.
• Team-oriented and willing to contribute to the overall workflow of the department.
• Extremely organized, detail-oriented and a self-starter.
• Ability to execute and prioritize multi-task projects.

Last updated : 2024-04-27