The Maples Adult Living Community is seeking the perfect candidate to join our financial team. Job duties include but is not limited to the following duties/responsibilities:

Cash Receipting:

Receives all checks/cash for payments on account and PLA Social Security Deposits

Prepare Cash deposit for bank as received and deposit daily

Complete PCC cash receipt entry and prepare documents for filing (daily)

Operating Petty Cash:

Maintains petty cash for care facility and maintains general ledger log.

Replenish petty cash as needed to? Amount

Work with regional staff for reconciliation.

Billing:

Prepares accurate invoices for all private pay and resident rent monthly

Ensure timely mailing of all invoices completed on the 20th, next business day if

applicable.

Accounts Receivable:

Follows collection policy to ensure due diligence for facility

Prepare monthly NAMI transfer from trust account to operating account, per policy

Maintains schedule for all Direct Deposits (i.e. Social Security, Pension, VA, etc.).

Social Security:

Assist residents in applying for required social security benefits.

Prepare Direct Deposit Authorization forms as requested. Ensures a copy of completed

authorization form is placed in residents file.

Completes request for facility to become Representative Payee as requested by

resident/family, or under special circumstances. Maintain schedule of residents for whom

care center is Representative Payee

Complete Representative Payee Reports annually as requests are received.

Administrative:

Maintains Excel Census (daily). Monitor all correspondence on emails regarding all

census changes. Reconcile census to PCC midnight census. Contact Administration/DON

if there is a discrepancy.

Maintain each month’s reconciled Excel and Midnight census for annual audit purposes.

Any status change of a Medicaid resident, complete Medicaid 3559 form, OTDA and

send to appropriate office.

Assist residents as needed with Medicaid Application Preparation

Complete annual Medicaid recertification as received for applicable residents.

Review business office file, ensuring accuracy

Provide miscellaneous administrative support as needed

Trust:

Complete Conveyance of funds process, according to policy and procedure, twice per

month

Disburse funds to resident/family per their request, completing applicable paperwork, and

entering into PCC.

Deposit funds as received into trust by resident/family, completing applicable paperwork,

and entering into PCC.

Daily reconciliation of resident trust accounts per policy, prepping for monthly audit.

Maintain supporting documentation of all transactions within the month for auditing

purposes

Apply accrued interest in savings account monthly to individual resident trust accounts

Disburse payment to vendors, as invoices are received (I.E. cable, phone etc)