Overview :

Element is looking to hire a Front Desk Receptionist.

This is a great opportunity to develop your Administration career within a Global TIC business. The primary function of the Administrator / Receptionist is performing clerical tasks within an office setting to support daily operations.

The duties include answering and transferring phone calls to employees, sorting and delivering mail, and greeting / logging visitors when they arrive.

This role will also support the Accounts Receivable cash applications team and assist with customer invoice payments.

Responsibilities :

• Administrative Duties
• Monitor front desk and direct calls and visitors as appropriate
• Generate access badges for new hire and guests
• Manage and distribute incoming mail
• Manage GBS communications to on-site associates
• Procurement and PO creation for the facility
• Manage all subcontract services (PO creation, auditing invoice to PO, logging all deliverables)
• Manage various kitchen and on-site support responsibilities
• Assisting Accounting Operations Teams as needed
• Accounts Receivable Administrator Duties
• Prepare daily remote deposit
• Organize invoices for submission to customer portals
• Manage various email in-boxes
• Achieve KPI metrics
• Other responsibilities as necessary

Skills / Qualifications :

• High school diploma required, prior administration or clerical experience preferred
• Proficiency in Microsoft Applications (Word, Excel, PowerPoint)
• Ability to remain calm when faced with mounting pressure related to deadlines and multiple priorities
• Well-developed oral and written communication skills to meet a variety of communication needs. Good interpersonal skills that foster open upward and downward communication built on mutual respect
• Ability to interface with clients, corporate accounting department
• Detail orientated
• Bookkeeping experience
• Ability to function as part of a team
• Demonstrate integrity when handling confidential information
• Strong data entry skills, including speed & accuracy
• Excel at time management

Physical Demands

• Frequency of required physical force : Occasional
• Lifting requirements : lifting

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Company Overview :

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries.

Together we share an ambitious purpose to Make tomorrow safer than today.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose.

From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement :

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming the worlds most trusted testing partner.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following : age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

Last updated : 2024-03-05