Temporary/Duration of Need Contract

240 Days

7.5 hours per Day

Grade 50: $13.09-$15.21

Edmond Public Schools

Edmond, Oklahoma

 JOB DESCRIPTION

Title: Special Education Coordinator’s Secretary

Department: Special Services Center

Immediate Supervisor: Special Education Coordinator or Director of Special

Services

Job Goal: Performs a variety of secretarial duties for the Special

Education Coordinator and faculty.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Answer telephone calls requesting information and refer calls to the appropriate certified staff.
2. Scan records into an electronic filing computer system of new records, as well as respond in a timely manner of records requests from other school districts.
3. Send letters to eligible students (18 years or older) or guardians regarding the destruction of the paper file after 60 days upon the student graduating from high school. Electronic student special education records must be maintained 5 years.
4. Greet parents and gather proof of residency requirements on Child Find students who enroll during the summer months, or for residential/partial hospitalization facilities throughout the school year, including entering data into the student management system.
5. Schedule meetings for Summer TPCs/Sooner Start Personnel & Child Find.
6. Extended School Year (ESY) secretarial duties -Gather ESY documentation from Special Education Staff and determines if any forms are missing. Maintain and update ESY database. Assist coordinator in setting up notebooks for each special education staff member regarding detailed information on students enrolled for ESY

1. Schedule interviews to hire ESY staff.
2. Type and disseminate class lists to Special Education Staff.
3. Gather and disseminate data and parent contacts from ESY to the teacher of record at the end of summer.
4. Serve as the ESY Elementary or Secondary Secretary during the summer.
5. Other ESY duties as assigned by the Special Education Coordinator.

1. Maintain 5-year documentation of
2. Child Find Administration records.
3. Professional Development training for TAIIs, and certified staff including sign-in sheets, agenda, handouts, etc.
4. Special Education records.
5. Assist the Special Education Coordinator with monthly updates of the Teacher Assistant (TA II) list of employees and site/program assignments
6. Clerical support for Director of Special Services, Special Education Coordinator, Special Education Teacher Consultants, Speech Pathologists, OT/PTs, School Psychologists, and School Nurses.
7. Performs other duties as may be assigned.

Length of Contract: Two hundred forty (240) contract days. Salary commensurate with experience on the negotiated agreement of the Support Employees of Edmond (SEE).

Evaluation: Performance of this job will be evaluated by the Special Education Coordinator or the Director of Special Services in accordance with the provisions of the Board's policies, state law, and the negotiated agreement with the Support Employees of Edmond (SEE).

SUPERVISORY RESPONSIBILITES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School Diploma or General Education Degree (GED).

Secretarial/Clerical experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret information provided by supervisor. Ability to write or edit basic reports, business letter correspondence, and office procedures. Ability to effectively present information and respond to questions from various groups, such as staff, parents, and the general public.

MATHEMATICAL SKILLS:

Ability to assist in planning budgets and use the mathematical skills required to do so. Maintain accurate records and support documentation for projects under the supervision of the position.

REASONABLE ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:

Ability to use computer and computer related programs and other technologies needed to perform essential job functions. Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Revised January 2017