Temporary/Duration of Need Contract

240 Days

7.5 hours per day

Grade 50: $13.09 - $15.21

Begins 2-21-22 

Edmond Public Schools

Edmond, Oklahoma

JOB DESCRIPTION

Title: Accounts Payable Clerk

Department: Financial Services

Immediate Supervisor: Director of Financial Services

Job Goal: Processes accounts payable and maintains associated vendor and invoice files for the district.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Reviews, processes and pays all authorized invoices.

1. Ensures timely entry of data in accounts payable system.

1. Maintains vendor files including vendor numbers and responds to vendor inquiry regarding payments.

1. Maintains files of paid and unpaid invoices and purchase orders.

1. Assists with annual audit.

1. Prepares, verifies and distributes checks; files copies.

1. Responds to payment questions from school sites and department administrators.

1. Prepares information in response to requests for payment histories.

1. Reconciles check runs with invoice listings.

1. Contacts vendors regarding billing discrepancies.

1. Liquidates purchase orders as necessary throughout the year

1. Other duties may be assigned.

Length of Contract: Two hundred forty (240) contract days. 

Salary commensurate with experience on the negotiated agreement of the Support Employees of Edmond (SEE).

Evaluation: Performance of this job will be evaluated by the Director of Financial Services in accordance with the provisions of the Board's policies, state law, and the negotiated agreement with the Support Employees of Edmond (SEE).

SUPERVISORY RESPONSIBILITES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School Diploma or General Education Degree (GED), one year previous secretarial or office experience.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, staff, parents, and the general public.

MATHEMATICAL SKILLS:

Ability to plan budgets and use the mathematical skills required to do so. Maintain accurate records and support documentation for projects under the supervision of the position.

REASONING SKILLS:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:

Ability to use computer and computer related programs and other technologies needed to perform essential job functions. Ability to apply knowledge of current research and theory. Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to organize and chair or facilitate committees and meetings. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually very quiet.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.