Edgewater is seeking qualified Administrative Specialist to support the SSER, Security Operations group organization at Hanford Mission Integration Solutions (HMIS) in Richland, WA.
SCOPE OF WORK
The Administrative Specialist for the Fire Systems Maintenance organization is a highly unique role, which requires an organized individual who has the ability to multi-task in a fast-paced environment, as well as the aptitude to quickly learn various allocation & work package software.

• Under general supervision, perform a variety of administrative functions in support of management and staff.
• Provide back-up scheduling support utilizing Enterprise Asset Management (EAM) to request outside resources and JCS to schedule work packages.
• Assist with tracking completion of employee requirements including training and craft training, and documenting in JCS.
• Conduct regular audits of inventory and order supplies through EBOM, and nationalize excess government equipment.
• Support Fire Systems Maintenance organization by pulling work packages & replacing procedures for planners/ schedulers.
• Maintain manager calendars and schedules, schedule meetings and coordinate conference rooms; coordinate the manager’s interface with other personnel, company organizations, clients, and external groups
• Receive, screen visitor and telephone calls, providing information and handling issues that may require sensitivity and the use of sound judgment.
• Gather, prepare, and issue quality and timely correspondence, reports, and presentation materials to ensure product contains zero defects before delivery. Ensuring OUO markings where applicable.
• Use initiative and judgement during manager’s absence to see that matter’s requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager’s absence.
• Prepare travel and training requests, make and confirm travel and other arrangements for conference and business trips, compile expense reports and request reimbursement of expenditures as appropriate.
• Provide continuous effort to improve office operations and streamline work processes and work cooperatively and jointly with all levels of management and staff to provide quality customer service.
• Initiate correspondence working folders for contract deliverables and other correspondence action items that are assigned to their organizations. This includes management of the eDOCS process for their organization, such as the initiation of tasks and flow of routing through completion to meet due dates.
• Create and maintain up-to-date desk procedures.
• Update and maintain organization webpages.
• Maintain supported manager’s organizational charts.

Required Qualifications

• High School Diploma or equivalent, plus a minimum of five (5) years administrative and / or office support work, and/or continued education in lieu of experience
• Working knowledge of basic computer skills and Microsoft Office systems to include Word, Excel, Outlook, PowerPoint, and Teams
• Must possess excellent written and verbal communication skills
• Must possess keen attention to detail. Must possess strong organizational skills
• Must possess strong note taking and data entry skills

Desired Qualifications:

• Prior experience providing support to a senior level manager in a large organization
• Prior experience with Maintenance Planning and/or Construction Management Software
• Understanding of scheduling principles and processes

Site Access and Work Hours
Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consist of ten (10) hours of work between 6:00 a.m. and 4:30 p.m. with one-half hour designated as an unpaid period for lunch, Monday through Thursday. Work performed outside normal operating hours shall be coordinated and/or approved through the BTR and/or the contract Specialist prior to performing the work.
Benefits
Service Contract Act Wage Determination- Revision 15
01020- Administrative Assistant (Rate $31.67)
90 Holiday Hours/ 80 PTO Hours/ Sick Leave accrued 1 hour for every 30 hours worked
Health & Welfare Benefit: Up to $4.23/hr*
Individual & family benefit options including medical, dental, life, vision and disability insurance
Pre-tax 401(k) Retirement account with company matching contributions and 100% vesting for eligible participants beginning on Day 1.
If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website: https://edgewatertech.net/careers/
Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so. We look forward to hearing from you!
EQUAL OPPORTUNITY EMPLOYER
Edgewater is an Equal Opportunity Employer and all qualified applicants will be considered for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities.
View all Edgewater opportunities at www.edgewatertech.net/careers