5 Administrative Coordinator Jobs in Arlington, VA
Ecompex is Hiring an Administrative Coordinator Near Arlington, VA
Why join Ecompex?
At Ecompex, we are more than a business - we are a team of professionals. We are an energetic, dynamic company that prides itself on quality and is constantly growing and expanding. We are an industry leader because of our talented, motivated, and hardworking team of professionals. If you enjoy challenges and want to be part of a successful professional services and technology leader, then Ecompex has a place for you. Ecompex values its employees.
Benefits:
Ecompex offers a competitive benefits package for all Full-Time employees, including:
- Health Insurance (2 medical plans, dental and vision, nationwide network)
- Life Insurance (free policy for all employees)
- PTO (15 days per year)
- Holidays (paid time for all federal holidays)
- Reimbursement for tuition and training
- 401(k) Plan with employer matching
- Employee assistance program
Position Description:
Ecompex is recruiting for an Administrative Coordinator to provide financial support services to the Air National Guard and Army National Guard to ensure adequate funding to support various missions. The candidate must have specialized experience related to planning, programming, budgeting, and execution processes. Some responsibilities required of this role can include managing and organizing documents and shared files, preparing meeting notes, tracking project milestones, briefing executives, developing training material and coordinating training events among other administrative duties.
Minimum Qualifications:
- Must be a US Citizen.
- Must have an active Secret security clearance.
- Must possess a B.A. or B.S. degree in a related field.
- Must have 5 or more years of relevant administrative experience.
Desired Qualifications:
- Extensive experience with Microsoft Office suite including SharePoint, Word, Excel.
- Strong communication, written, and verbal skills.
- Experience working with the DoD or National Guard bureau (NBG).
Required Skills:
- Experience utilizing Enterprise Task Management System (ETMS)
- Experience developing training materials and conducting training sessions.
- Experience with writing detailed meeting notes and tracking meeting minutes.
- Experience maintaining and organizing documents and shared files.
- Experience briefing reports and presentations to executive leadership.
Responsibilities:
- Review classified and unclassified Enterprise Task Management System (ETMS) tasks within Government areas, ensuring proper assignment, monitoring, and completion within established timelines.
- Provide daily input for completing ETMS taskers, preparing information papers, analyzing DoD/JCS products, and developing briefing packages.
- Input approved taskings from NGB Comptroller to appropriate staff sections via ETMS.
- Provide weekly updates to the NGB Comptroller on ETMS staffing progress and ensure timely acceptance by ExecSec.
- Input and update the Senior Leader Strategic Calendar to reflect timelines and milestones accurately.
- Attend relevant educational courses, conferences, and briefings to enhance technical knowledge and software management skills.
- Provide overall management and direction for contractor personnel supporting the Planning, Joint Operational Requirements, and Program Budget Review Tasks.
- Take meeting notes and provide executive summaries to the Government lead.
- Fully coordinate NGB’s input on draft documents received from OSD and JS.
- Maintain and organize documents within shared files according to Government layout.
- Support preparation and execution of reviews related to National Guard leadership participation in DoD Governance meetings.
- Engage with Subject Matter Experts (SME) within DoD and/or civilian entities to complete duties.
- Establish and maintain a document archive accessible to archive past processes/products.
- Conduct monthly reviews, update, monitor, and perform records management for physical and electronic file repositories.
- Provide weekly meeting minutes and summaries.
- Draft Strategic Plan of Actions and Milestones (POAM).
- Develop training presentations.
- Conduct submission and process training.
- Develop feedback questionnaire for lessons and analyze feedback.
- Draft presentations for senior leadership.
- Coordinate and schedule training events.
Job Summary
Full Time
IT Outsourcing & Consulting
$53k-66k (estimate)
03/31/2024
05/30/2024
ecompex.com
ARLINGTON, VA
200 - 500
1996
HUBIN JIANG
$10M - $50M
IT Outsourcing & Consulting
Related Companies
About Ecompex
Ecompex, Inc. is an ISO 9001 and CMMI certified Government contractor providing a full range of professional services in Mission Support and Management, Civil Engineering, and Medical Operations. At Ecompex, our employees are a part of a culture of respect and work in an environment that fosters personal and professional growthall while working beside colleagues who are highly talented and motivated individuals.
The job skills required for Administrative Coordinator include Microsoft Office, Written Communication, Planning, Presentation, Leadership, Organizing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Knowledge on word processing using spreadsheets and travel logistics.
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Bilingual (English / Korean) administrative coordinator is a plus.
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Step 3: View the best colleges and universities for Administrative Coordinator.
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