Responsible for performing a variety of customer service and administrative tasks associated with the set up and execution of fumigation jobs. Works closely with sales and operations to understand upcoming fumigation work and coordinates required documentation, schedules needed crew members, and travel arrangements to support each fumigation event. This individual will be supporting the California district.

What will you do:

• Ensures all pre-job planning is completed to ensure successful completion of each fumigation job. This includes collecting, entering and maintaining required information such as customer information, signed agreements, scope of work, job pricing, materials and supplies needed per job and other information required to successfully complete and invoice each job.

• Sends job quotes to customers and requests/collects purchase orders.

• Coordinates travel logistics for crew members

• Accounts receivable and collections support for district

• Works with appropriate vendors to ensure required rental equipment is secured for each job including scheduling pick up and return dates.

• Communicates job details as required with local police, fire or appropriate regulatory agencies.

• Prepares required customer information packet contents and ensures they are delivered on time to the appropriate contacts including safety data sheets, insurance, and training certifications etc.

• After completion of each fumigation job, reviews and ensures all necessary information has been collected and entered to close out the job and issue an invoice to the customer including product usage logs.

• Reviews, matches and codes invoices and submits to AP. Ensures invoices match work performed.

• Takes incoming customer calls answering questions related to fumigations.

Position Details:

This position is located in Woodland, California

Minimum Qualifications:

• High School Diploma or GED

• 3 years of administrative support experience

• Intermediate proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• No Immigration Sponsorship available for this opportunity

Preferred Qualifications:

• Bachelor’s Degree completed or in progress

• 1 year of experience in a sales organization

• Customer service experience where you have directly interfaced with customers