Under the supervision of the Deputy Register of Deeds, enters data on recorded documents to the computer and runs and processes a variety of computer generated reports. Assists people at the counter by checking and recording documents and conducting file searches regarding property. Provides telephone assistance and performs various other support tasks.

1. Processes mail, checks documents for Michigan recording requirements and calculates fees. Receipts, scans and indexes information from documents to the computer, including the type of document, date, time and of recording, fee amount, names and other vital information. Redacts social security numbers. Runs statistical reports to ensure fee amount balances.
2. Compares data on the computer with the original recorded documents such as deeds, mortgages, and liens, for accuracy. Makes corrections on the computer, verifying questions with title companies, banks and others as necessary. Posts the daily work to the permanent record for viewing by the public.
3. Assists customers at the counter by recording documents after verifying Michigan recording requirements. Researches information on property, checks on the status of deeds, and answers other questions related to departmental functions.
4.  Answers incoming telephone calls and provides information on documents that have been recorded, fee schedules, and other information related to recording property. Conducts file and computer searches for callers. Prepares billings on written searches.
5. Mails recorded documents to owners, mortgage companies, and other recording parties following verification of data entry. Enters return date to computer and reception book.
6. Types notices of corrections, discharges, partial releases, and other notations on permanent record cards.
7. Runs various computer generated reports on warranty deeds, mortgages, daily transfer tax summaries, and other departmental activities. Prepares billings of accounts for monthly copies.
8. Enters Federal Personal Tax Liens to the reception book.
9. Enters data from digital documents which have been converted from microfilm to enhance search capabilities.
10. Makes copies of recorded documents for title offices, surveyors, real estate companies, banks, mortgage companies, oil and gas companies, and the general public. Backs-up other departmental staff.

1. Operates reader/printer to copy documents from microfilm.

This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.

One year of experience, to include data entry with accuracy and preferably providing familiarity with real estate documents.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements:
[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:

· Lifting index and record books weighing up to 15 pounds from shelves to work areas.

· Bending and stooping to access departmental files and records.

· Ability to enter and retrieve information from a computer.

· Periods of prolonged sitting to enter data to computer.