Description

General Position Description: Under minimal supervision, perform a variety of clerical duties to support administrative projects. This includes scanning historical documents in the file room to transition the record to a digitized filing system, as well as entering basic record information into the data system. The nature of this position necessitates an in-person presence. 

Essential Duties and Responsibilities:

• Complete data entry for closed program files, including basic demographic and programmatic information.
• Utilize scanning equipment to generate digitized files within the agency network to facilitate efficient document retrieval.
• Efficiently sort, organize, and label documents to ensure accessibility and retrieval.
• Identify opportunities to improve processes, contributing to enhanced efficiency. 
• Maintain confidentiality and security of sensitive information contained within the documents.
• Transfer documents being destroyed to a secure shred bin.
• Organize and prepare files for archiving.
• Perform other duties as assigned.

Requirements

• High school education or GED required.
• 1 year of experience in customer service or clerical work preferred.
• Regulatory 
• Must be at least 18 years of age.
• Must be able to pass a criminal background check.
• Ability to obtain and maintain an AZ DPS Level 1 fingerprint clearance card (employer provides).

Skills/Job Knowledge/Abilities: 

• Able to establish and maintain team atmosphere of communication and collaboration within the office environment. 
• Maintains professional appearance, communications, and actions. 
• Maintains confidentiality requirements. 
• Must take a proactive approach and work independently; prioritize work effectively by managing time well; and be attentive to detail and accuracy. 
• Must have familiarity with software and technological tools while being able to learn new systems.

Working Conditions/Physical Requirements (with or without accommodation): 

• Normal office environment with minimal interruptions in person and through computer and phone.
• May lift normal office equipment and materials up to 25 lbs.
• Visual acuity to read information from computer screens and forms.
• Able to speak clearly in conversations and general communications. 
• Hearing ability for communication in persona, phone, and/or other electronic methods. 
• Manual dexterity for typing and writing. 
• Able stoop, squat, reach, pull, push, stretch, ascend and descend stairs, stand and sit for long periods of time. 

Easterseals Blake Foundation is an EEO/AA/Vet/Disabled Employer