• Answering telephone
  • Provide general building information
  • Direct calls to other departments
• Packages
  • Log all income package
    • Mark package with unit number & date clearly & visibly
    • Place on shelf in package room under appropriate floor number
    • Record package in package log; date, name, carrier, phone number
    • Call all residents that received packages
• Key Control
  • Verifying all keys released from Association’s key bank have been authorized by Owner / Resident
  • Ensure individuals that receive our keys are filling out the key log
  • Take ID of individual that is checking key out
  • Have individual sign out once they have returned keys
  • Place keys back in key bank promptly once returned
• Scheduling Real Estate Showings
  • Have owner fill out Broker Key Release
  • Only allow scheduled showings that have faxed in authorization access to building and keys
• Scheduling Moves
  • Fill out Move Check list
  • Have resident sign Moving Agreement
  • Ensure proper insurance is received from moving company
  • Contact / schedule Move Monitor
• Building Walks
  • Use designated system for routine building walks
  • Act upon general housekeeping needs at front desk, lobby & 18th floor
• Monitor cameras
• Monitor Club Room amenities
• Ensure all electronics are operational; TV’s, DVD, Computers, Printer
• Ability to gain & retain trust of internal and external customers
• Hands on, no job is beneath me approach

Other Duties and Responsibilities

• Small job printing and copying for residents
• Other duties as assigned.

Education and/or Experience

Experience in customer service/administrative field i.e. hotel, property management, F&B, retail, receptionist. High School Diploma or equivalent.

Language Skills

Ability to read and comprehend instructions, correspondence, and memos.

Ability to write correspondence emails. Ability to read and interpret documents in English such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to effectively listen and comprehend homeowner, guest or vendor requests and concerns.

Ability to speak effectively before groups of customers or employees of organization in English.

Knowledge of Spanish a plus.

Equipment Utilized

Computer, desk phone, key bank machine, copier/printer, tablet

Computer Operations

Microsoft Office (Word, Excel, Outlook)

Building Link

Key bank and fob system

Internet Explorer

Mathematical and Reasoning Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.