Description

Purpose

To assist the Finance Manager in ensuring fiscal responsibility in co-op operations, by providing up-to-date, accurate financial information and to ensure the timely payment of the Co-op’s bills and payroll processing.

Responsibilities 

I. General

• Follow the Core Values as defined by EEFC’s Core Value statement – Attitude, Integrity, Accountability, Teamwork/Cooperation, Excellence, Customer Focus, and Innovation.
• Provide exemplary customer service to both customers and staff.
• Accurately communicate what the Co-op is and the process for becoming a member.
• Familiarity with store layout, products, and services.
• Familiarity and understanding of emergency procedures.
• Stay up to date with current storewide and departmental communications, policies, notices, and logs.
• Abide by Co-op policies as delineated in the Employee Handbook.
• Willingness and ability to learn to meet the changing needs and requirements of the job.

II. Departmental - Payroll 

• Process bi-weekly payrolls; address all aspects of payroll including PTO, staff charges, health care, retirement, advances, retro-pay, membership, etc.
• Make payments related to payroll.
• Maintain timely, necessary data backup needed either to support or interface with the financial services payroll software, the time clock software, member database, POS system, and HR employee database.
• Process profit and gain sharing programs.
• Accurately reconcile and maintain payroll information needed for auditing purposes.
• Maintain accurate employee files in the time clock software, employee database, and payroll software.
• Maintain confidentiality of all payroll records and personnel information.

III. Departmental - Accounts Payable 

• Ensure accurate and thorough process of the Co-op’s accounts payable system.
• Ensure timely and accurate data entry and invoice processing
• Ensure that bills are paid according to vendor terms to ensure good credit and healthy cash flow.
• Take supplier discounts when advantageous for cash flow.
• Process credit applications for new vendors.
• Maintain accurate and easily accessible A/P files on all vendors.
• Act as the A/P liaison, interfacing with the Finance Manager, the merchandisers, POS staff, Front End staff and management, and outside vendors to resolve problems.
• Reconcile ACH payments made through the website

IV. Departmental - Accounts Receivable 

• Ensure accurate and thorough process of the Co-op's accounts receivable system.
• Ensure that all payments are received and allocated accurately.
• Report back monthly to the Member Services Manager concerning any outstanding newsletter accounts. 
• Report monthly to the HR Manager concerning the balances due related to COBRA payments.

V. Departmental – Financial Tracking

• Maintain the Cash Flow spreadsheet.
• Maintain accurate Kudo Bucks system by tracking, generating, assigning and reconciling them into the database to produce reports as needed. 
• Provide weekly sales figures to NCGA. 
• Integrate POS sales data into Weekly Store Reports (WSR). 

VI. Departmental – General Ledger

• Process interdepartmental transfers
• Maintain accurate and up-to-date general ledger account balances.

VII. Departmental – Other

• Work with Finance Manager to solve problems and make improvements to procedures regarding A/P, A/R, Payroll, and Financial Tracking. 
• Work on special projects as needed. 

Requirements

Required Skills and Qualifications: 

• Excellent trouble shooting skills.
• Close attention to detail and accuracy. 
• Logical problem solving skills. 
• Excellent communication skills.
• Regular, dependable attendance. 
• Flexible schedule with the ability to work some evenings and weekends as needed.
• Advanced proficiency in Microsoft Word and Excel.
• General mobility requirements include the ability to: do repetitive motions, do heavy typing and data entry, sit at a computer for long periods of time, visually read fine print, visually read a computer screen for long periods of time.

Desired Skills and Qualifications:

• At least 4 years of experience in A/P, A/R, Payroll, and Financial Tracking.
• Knowledge of EEFC policy and procedures. 
• Experience with Access database system.