POSTION SUMMARY:

The Accounts Payable (A/P) Associate is responsible reconciling invoices and resolving payment discrepancies within predetermined payment terms. The A/P Associate serves as the primary accounts payable contact for assigned accounts. The A/P Associate works to ensure timely payments and maintain relationships with our customers and business partners.

Under the direction, specific duties include:

· Prepares and processes weekly ACH/Check payments and obtains approval from supervisor

· Reviews invoices and follows up with Purchasing & Warehouse staff to resolve discrepancies

· Ensures invoices are processed in a timely manner, approving payment within the agreed payment terms and where applicable maximizing discounts from suppliers for early payment.

· Negotiates/resolves and settles disbursements from supplier correspondence

· Reviews and determines documents eligibility for monthly, quarterly, and annual accrual

· Identifies and presents resolution for internal and/or external process breakdowns

· Verifies and ensures all payment request are recorded to the correct G/L account

o Works closely with G/L finance team to confirm correct recording of entries

· Maintains thorough, accurate and detailed supplier contact notes as per established standard repeatable processes.

PREFERRED EDUCATION & EXPERIENCE:

· Associate or bachelor’s degree in accounting/finance or similar work experience

• Strong organizational skills required
• Experience in a supplier/customer service environment is preferred

SKILLS AND ABILITIES:

· Computer knowledge - Excel, Word, PowerPoint, Outlook

• Ability to work in high volume, fast paced environment
• Ability to resolve complex situations

WORK ENVIRONMENT:

· Work conditions are typical of an office environment

· Ability to lift < 25 lbs.

· Rarely works in difficult positions