REPORTS TO

Principal

FLSA STATUS

Non-Exempt

SUPERVISES

JOB FAMILY

Administrative Support

WORK CALENDAR

GRADE

APPROVED

February 27, 2019

REVISED

• SUMMARY : Support the flow of information by ensuring information is entered into the school-related systems and databases accurately and timely;
• generate reports and compile information relating to the school office; records management and filing; responding to phone calls and requests;

performing data entry and database coordination for reports, queries, and input.

ESSENTIAL DUTIES :

• Act as the Student Information System (SIS) data steward responsible for high-quality data management.
• Coordinate student registration and enrollment.
• Maintain student transcripts and student graduation information.
• Assist parents and students in setting up accounts and utilizing district communication tools.
• Maintain student cumulative files.
• Provide student data and summary reporting to a variety of administrator inquiries in accordance with established guidelines.
• Coordinate and perform advanced student information procedures such as grade reporting and master scheduling.
• Analyze state and federal reports and correct data as required.
• Provide exceptional customer service to all stakeholders.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Other job-related duties as assigned.

EDUCATION AND EXPERIENCE :

• High School Diploma or GED and two years of experience working in customer service and data entry.
• School office environment experience preferred.
• Experience working with Student Information System (Infinite Campus) or other school related database preferred.

LICENSING :

Obtain and maintain a valid Arizona Identity Verified Prints ( IVP ) Fingerprint Clearance Card (AZ IVP FPCC)

KNOWLEDGE OF :

• Standard practices, methods and materials of assigned work.
• Techniques and methods for organizing, prioritizing and monitoring work.
• Business math concepts.
• Filing and record-keeping principles.
• Applicable federal, state and local laws, codes, regulations.
• Customer service principles.
• Modern office technology.

SKILL IN :

• Composing and maintaining basic original documents including reports, and correspondence.
• Performing basic original research, compiling and assembling data.
• Organizing tasks, meeting deadlines and prioritizing work.
• Following directions and meeting standards.
• Providing attention to detail in assignments.
• Computer Digital literacy and Excel.
• Organizing and maintaining records and files.
• Proofreading and error correction.
• Business math computations.
• Exercising confidentiality.
• Maintaining and updating data and documentation.
• Comprehending reference books and manuals.
• Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA AND OTHER REQUIREMENTS :

Positions in this class typically require : balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light Work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.

Working Conditions : Work is routinely performed in an indoor, office environment.

This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities.

The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990.

Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Last updated : 2024-05-10