ABOUT US

Dvorak, LLC leads the way across the Mid-Atlantic region building heavy and commercial electrical systems using the highest quality and standards that modern construction demands. We maintain long-term, positive customer relationships and provide opportunity for growth and development for our employees.

POSITION OVERVIEW

The Receptionist is responsible for directing calls, greeting visitors, and performing administrative duties as assigned.

KEY RESPONSIBILITIES

• Direct calls and greet visitors
• Sort, stamp, and distribute incoming mail in a timely manner
• Distribute packages in a timely manner
• Keep reception area, mail room, conference rooms, and kitchen neat and clean at all times
• Order and stock office and kitchen supplies
• Assists/combines submittals, RFI, Specs and DRWGS and prints as needed
• Schedule/maintain training room and conference rooms.
• Bulk print jobs as needed
• Distribute subcontractor checks
• Process all outgoing mail with proper postage
• Miscellaneous administrative support (business cards, packing slip verification, job address report, filing, etc.)
• Responsible for updating and submitting daily reports, company newsletter, 2 week look aheads, etc.
• Schedules company virtual meetings and scheduling the conference rooms
• Ability to communicate professionally with employees, subcontractors, vendors, etc.
• Maintain professionalism and integrity with all communication
• Perform additional duties as assigned

PREFERRED QUALIFICATIONS

• High school diploma or GED
• Two (2) or more years of experience in an office setting as a company receptionist.
• Self-starter with excellent communication skills
• Organized and efficient
• Excellent knowledge of Microsoft Office (word, excel, etc.)
• Team player and willing to assist others with job duties
• Strong customer service skills
• Excellent written and verbal communication skills
• Ability to multi-task and prioritize projects
• Self-awareness and drama-free work personality
• NDA will be required upon hire
• Able to work in a fast paced environment

A successful candidate must pass a pre-employment drug test and background check.

PHYSICAL JOB DEMANDS AND WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, drive, kneel, stoop, reach, bend, climb, touch and grasp, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms. The employee must occasionally lift and/or move up to (25) pounds. Special vision abilities required by this job include close vision, depth and peripheral vision, and the ability to adjust focus. The noise level in the work environment, particularly when in the field, can vary significantly and at times be very loud.