Role: Program Coordinator-Facilitator

Location: Providence, RI (Onsite)

35 Hours per week Work

Client: Rhode Island Department of Health

SUMMARY

The Rhode Island Department of Health (RIDOH) has retained Knowledge Services to provide an Administrative Officer to assist the head of a department, agency, or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the

primary function of the agency and purpose of the work of said superior. This position works under the general supervision of a superior who is usually an agency head, with wide latitude for the exercise of independent judgement in the performance of assignments. Work is subject to review for conformance to policies, rules, and instructions.

RESPONSIBILITIES

• Assist the head of a department, agency, or division by relieving such superior of complex

administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.

• To study and analyze operational procedures and prepare detailed and comprehensive reports of

• findings and recommendations.

• To work with the Division of Methods, Research and Office Services on method studies and to

implement changes approved by the agency head.

• To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation.

• To assist a superior by performing administrative tasks and research in preparation of the agency’s annual budget.

• To supervise the performance of the work of a staff engaged in providing administrative supporting

• services including personnel, budget, fiscal and supply.

• To coordinate the flow of work among the various units within the agency

• Assign or reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work.

• To handle important and routine correspondence.

• To be responsible for a large volume of varied routine and difficult clerical tasks required for the execution of major Department of Health functions

• Review and evaluate various administrative procedures, processes and forms utilized across the Division

• Make recommendations on ways to improve efficiencies and workflows

• Liaison with Payroll at DOA as needed to follow up on timesheet issues/errors, track timesheets and time worked and review for accuracy and account codes

• Review quarterly variance report noting inaccuracies

• To do related work as required.

KNOWLEDGES, SKILLS, AND CAPABILITIES:

• Working knowledge of the principles and practices of public administration

• Working knowledge of the principles and practices of modern office management and the ability to apply this knowledge in supervising and coordinating the work of a staff engaged in performing administrative supporting services

• Ability to prepare reports and findings, conclusions, and recommendations

• Ability to write and deliver speeches to groups

• Excellent time management skills and ability to multitask and prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills. Strong organizational skills

• High level of competency in MS Office: Power Point, Excel, WORD, and Outlook

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through; graduation from a college of recognized standing; and

Experience: Such as may have been gained through; employment as a staff assistant to an agency head or

as a technician in a staff service of a large organization involved in making administrative studies and

analyses.

Or, any combination of education and experience that shall be substantially equivalent to the above

education and experience.

Job Type: Contract

Pay: $22.13 - $30.03 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• principles and practices of public administration: 4 years (Required)
• to prepare reports and findings: 4 years (Required)
• to prepare conclusions, and recommendations: 1 year (Required)

Work Location: In person