The Marcus Center for Cellular Cures (MC3) https://marcuscenter.duke.edu/has an exciting growth opportunity for a motivated individual to fill a Staff Assistant position in their administrative offices. The position is located at 2400 Pratt Street, Durham, N.C.

Please apply here: https://careers.duke.edu/job/Durham-Staff-Assistant-Marcus-Center-for-Cellular-Cures-NC-27710/1133205800/

MC3 Vision: To live in a world where every person has access to high quality and effective cell based therapies

MC3 Mission: Together we design, develop and deliver the highest quality cellular therapies to improve health

OCCUPATIONAL SUMMARY:

Perform administrative and secretarial duties of a complex and confidential nature in support of major program activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency in organizational operations. This individual will assist Dr. Joanne Kurtzberg, Director of the Marcus Center for Cellular Cures (MC3), Dr. Shaz, Deputy Director of the Marcus Center for Cellular Cures as well as provide support to the rest of the MC3 team. This position will report to the Administrative Coordinator heading the Office of the Director.

WORK PERFORMED:

Assist the Director and Deputy Director with varied clerical and administrative responsibilities, including but not limited to daily scheduling, screening and triaging calls, returning phone calls, resolving phone and email inquiries, and drafting letters. Maintain Deputy Director’s calendar and CV.

Support the Administrative Coordinator in scheduling travel requests for the Director and Deputy Director, including booking air travel, hotel and ground transportation. Act as liaison with inviting organization/program to ensure all travel details have been confirmed. Prepare and submit Duke travel reimbursement requests for each travel event. Work closely with the inviting organization/program to ensure receipt of honoraria CME and travel expense reimbursements.

Provide direct administrative support to the PTCT Family Support Program through acceptance of donations, tracking and organizing, donor acknowledgement, website maintenance and other clerical duties.

Schedule clinical research patient appointments, upload patient documents and sensitive information to EPIC, and work with pharmacies for prescription approval.

Assist with onboarding new hires, monthly time off calendars and inventory/maintenance of communication sources (e.g. cell phones, computers, office phones, Microsoft Teams, Zoom, RightFax, etc.).

Perform other related duties incidental to the work described herein.

Requirements

• Excellent verbal and written communication skills
• Excellent computer and technology skills, including intermediate to advanced experience with Outlook, Word, Excel, Power Point, MS Teams and Zoom.
• Experience with patient information system (EPIC) is preferred
• Must be dependable and able to multi-task
• Intermediate to advanced medical terminology
• Writing/editing skills
• Ability to work independently
• Attention to detail
• Ability to work well under pressure
• Ability to organize workload and handle several projects at a time

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person