Job Title

Position Title: Project Manager -Transportation

Location: West Bus Terminal - 8145 Greenfield, Detroit, MI 48228 (Requires travel to other transportation locations)

Salary: $60,094 - $92,873

Reports To: Executive Director, Office of Student Transportation

Bargaining Unit: N/A

Benefits Eligible: Yes

Telecommuting Eligibility: Eligible for telecommuting up to 20% (one (1) day per week)

Position Summary:

As a significant member of the Office of Student Transportation (OST) team, the Project Manager will be responsible for managing multiple transportation projects and serving as a collaborative partner with various departments. This position will develop best practices, strategies, and structures to develop and track robust project plans with project leads ensuring endorsement by executive management. The ideal individual is an assertive, collaborative, and highly organized individual with previous experience managing projects with a keen focus on the inputs and outputs necessary for the successful project implementation, tracking and reporting.

Minimum Qualifications:

• Bachelor's degree in Education, Business Administration or related discipline.

• Project Management certification preferred.

• Experience managing projects such as stakeholder engagement efforts, operational process redesign, employee onboarding and procurement of materials.

• Strong verbal and written communication skills and ability to engage and present complex information clearly across stakeholder groups.

• Experience and fluency with Microsoft 365 platforms including: SharePoint, Excel, Word, PowerPoint, Outlook, Teams, Flow, Forms, and the District's Hub.

• Experience in drafting confidential communication on behalf of key organizational leaders and able to maintain confidentiality relating to sensitive issues.

• Ability to prioritize and respond quickly to competing demands.

• Strong presentation skills with the ability to deliver technical assistance in a form understood by stakeholders.

Essential Functions:

Under the direction of the Executive Director for the Office of Student Transportation, the Project Manager will:

• Manage project scope and deliverables through a structured change management process to ensure projects are complete and meet expectations.

• Design, schedule, and facilitate kick-off and project meetings to advance project teams to task completion and successful outcomes.

• Develop agendas, meeting minutes, presentations, executive briefings, knowledge articles, user guides, training materials, and other artifacts to build context, understanding, and communicate key messages related to projects to keep stakeholders and targeted audiences informed on progress.

• Conduct risk assessments to identify factors capable of minimizing project success; providing root cause analysis and/or recommendations for mitigation or resolve.

• Responsible for developing tools to keep project lead and team, business partners, stakeholders, and executive sponsors accountable for tasks and deliverables for projects; including meeting expectations and targeting on-time completion.

• Develop and maintain project schedules and task details by utilizing a district-wide project management solution and tools such as reports, tracking charts, checklists, and budget forecasting. Develop methods for making progress against goals visible, including shared Gantt charts, dashboards, etc.

• Refine the department's structured management process for the successful completion of projects.

• Define the project management process, standards, deliverables, and operational cadence necessary to ensure consistency throughout project. Assist with the development of Standard Operating Procedures documentation, training, and communication.

• Assist transportation leaders with the development and implementation of the OST strategic plan objectives, activities, and key results related to transportation.

• Use District-wide systems to develop, implement and maintain data and reporting systems to provide real-time displays of pertinent information related to project management.

• Coordinate and facilitate engaging stakeholder meetings to share pertinent information, project status and timelines/upcoming deadlines for transparency, accountability, and real-time feedback.

• Actively participate in the development and implementation of policy, processes, and procedures, serve as an agent to inform, advocate and administer new policies, procedures and change orders.

• Lead project management initiatives within and across teams by defining, planning, tracking and managing toward key outcomes, including leading effective project kick-offs, check-ins and closure meetings.

• Conduct assessments and audits of department functions and operations and recommend areas for improvement.

• Provide support to department staff and vendors by maintaining detailed data metrics as well as tracking systems to ensure the department meets all deadlines and District requirements.

• Produce high quality project plans, reports, presentations, and data displays for review and analysis by District stakeholders.

• Proactively participate in district-wide technology planning, projects, and activities.

• Participate in district committees involving the use of transportation services.

• Perform all other tasks and duties as assigned by the Executive Director, Office of Student Transportation.

Security Clearance:

Internal Applicants

If you are a current District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at recruitment@detroitk12.org or phone at (313) 873-6897.

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, transgender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.