Position: Old Sacramento Waterfront

Office Assistant
Reports To: Old Sacramento Waterfront District Manager
Functions: This dynamic full-time position is responsible for keeping the Old

Sacramento Waterfront office and staff members organized, supporting
stakeholder outreach and district requests. The individual’s primary role
will be to provide administrative support to the Old Sacramento
Waterfront District Office. We are looking for a highly reliable,
professional and flexible candidate who will be a strong ambassador for
the Old Sacramento Waterfront, with outstanding customer service skills
and a passion for seeing Downtown Sacramento flourish.

Duties Include, But Are Not Limited To:
Office Duties:

• Serve as a hub of information for stakeholders and customers, provide published

literature, and direct inquires to the appropriate resources, staff members or
departments.

• Answer, screen and refer calls and inquiries to appropriate party.

• Maintain organization and neatness of the office.

• Monitor and maintain supplies of distribution materials (i.e., OSW information folders,

reception area brochures, etc.) and place orders as needed.

• Prepare office for meetings

• Maintain office equipment usability (refill paper in printer, copier, call for maintenance

when needed).

• Manage the parking validation program for Old Sacramento Waterfront merchants.

Administrative Assistance:

• Provide administrative assistance to District Manager and other staff members as

directed: Maintain calendar and schedule meetings; prepare documents for meetings;
maintain project books as needed.

• Manage the invoices to be paid and invoice request system with main office

• Maintain and update Old Sacramento merchants, property owners and residents’

databases.

• Draft newsletters and emails to stakeholder groups when needed as directed

• Manage and maintain OldSacramento.com website as directed

• Maintain Old Sacramento events calendar

• Take minutes at OSAC quarterly meetings; prepare and distribute final copies of all

minutes; maintain records.

• Work with Communications Team on social media ideas and implementation for Old

Sacramento Waterfront.

• Identify and research sponsorship and grant funding opportunities. Draft and track grant

applications and sponsorship agreements

Requirements:

• Passion for Old Sacramento Waterfront and small businesses.

• Excellent written and verbal communication skills.

• Proficient Microsoft Office Suite.

• Experience with WordPress, CRM software, Asana project management, Slack, Adobe

Creative Suite. (Preferred)

• Detail-oriented, highly organized, and proactive.

• Ability to prioritize and thrive in a fast-paced environment

Compensation:

• $20 to $22.50/hr. commensurate with experience.

• Full time, non-exempt hourly, benefits-eligible position.

• Generous paid time off.

• Excellent benefits include health, dental, life, vision, and identity theft insurance.

• 401k retirement plan with employer matching.

• Employer-paid parking

To apply, use the LinkedIn application link or email hr@downtownsac.org with cover
letter and résumé. Include start date availability.

Updated: 08-21-23