Who We Are

The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s). The Assistant Property Manager will be accountable for managing the staff, vendors and building operations in the absence of a dedicated Property Manager.

Key responsibilities include:

• Facilitates the overall management of building repairs and preventative maintenance operations. Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
• Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses.
• Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports.
• Accountable for lease administration, rent collections, and delinquency follow up.
• Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
• Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention, injury prevention programs, and compliance with life safety standards.
• Ensures compliance with applicable building, fire, electrical, mechanical system standards, and codes.

To be successful in this position, you should have:

• Minimum of two (2) years of experience working in construction/property/facilities management is required. A bachelors degree in a related field of study is preferred.
• Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required.
• Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.

Additionally, you must possess strong organization, attention to detail, problem-solving, written/verbal communication, trade-negotiation and relationship-building skills. And, must be able to work independently without supervision and as part of a larger team.

This ia not a fully sedentary position and primary work consists of moderate physical activity. In this role, you will walk and move around regularly and consistently through the interior and exterior of commercial real estate buildings and may be standing for extended periods of time. Regular duties may require lifting, bending, reaching, and climbing, and requires the ability to speak, to clearly see, hear, understand, and distinguish speek and/or other sounds such as machinery, alarms and traffic. Due to the direct tenant relations and onsite requirements of the position, this position does not lend itself to regular/standard telework opportunities.