About Us

Divi Electric Inc. is a small electrical contracting company known for our commitment to quality, safety, and customer satisfaction. We work on a variety of projects, ranging from large industrial and commercial contracts to smaller residential projects. We're seeking a detail-oriented and organized Office Administrator/Bookkeeper to join our team full-time and support the day-to-day operations of our business.

As our Office Administrator/Bookkeeper, you will play a critical role in maintaining the smooth operation of our office, collaborating with our company officers, project managers and more. This role involves a blend of administrative tasks, bookkeeping, and HR support. The ideal candidate will be adaptable, proactive, and able to work independently.

About the Role:

Bookkeeping

· Accounts payable – reviewing all bills for errors or discrepancies, maintenance of tax-exempt forms, posting bills for payment.

· Accounts receivable – review incoming payments for discrepancies, posting payments.

· Bank reconciliations.

· Assisting with payroll as needed.

· Prepare and send invoices to clients, collaborate with President and project manager regarding overdue payments.

· Annual preparation of Work in Progress report.

· Communicate and collaborate with our accountant as needed.

Office Administration

· Act as primary point of contact for clients, vendors, and internal staff.

· Ordering supplies and as needed.

· Manage vendors for office maintenance.

· Managing mail and maintaining filing systems.

· Supporting project manager and president with administrative tasks supporting open projects.

· Review annual insurance policies, communicate with insurance broker for requests of certificates or changes to policy.

HR Support

· Assist with employee recruitment.

· Employee on-boarding, including W4 and I9 Compliance

· Benefits Administration

· Maintaining employee records and tracking employee PTO

· Ensure compliance with company policies and relevant laws and regulations.

· Reporting Worker’s Compensation claims when necessary.

What we’re looking for:

· Experience in office administration, bookkeeping, or related field.

· Excellent organizational and multitasking skills.

· Strong attention to detail and accuracy.

· Good communication and interpersonal skills.

· Ability to work independently and as part of a team.

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

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What we offer:

· Opportunity to work with a dynamic and collaborative team in a growing company.

· Benefits package includes PTO, health insurance and 401K with matching!

· A casual and positive work environment.

Divi Electric Inc. is an equal opportunity employer and welcomes candidates from all backgrounds. We are committed to creating a diverse and inclusive workplace.

Job Type: Full-time

Experience:

• Bookkeeping: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Ability to Commute:

• Pine Brook, NJ 07058 (Required)

Work Location: In person