Job Summary

The San Juan Diego CHS Business/Operations Manager is the steward of the school's physical and financial resources through effective management. This position requires a balance between interpersonal skills, conflict resolution, management skills, and business, operations, and finance expertise. The Business/Operations Manager interacts with all members of the staff on a routine basis. The Business/Operations Manager is to exercise sound judgment, flexibility, ability to set priorities, possess effective people skills, and responsiveness to the needs of the school president. This position fulfills the mission of the school by providing support to the President by ensuring that the physical, financial, and personnel resources are well cared for, allocated, and provided for. The Business/Operations Manager serves in a key management position. The position is hired and evaluated by the president.

Administrative Duties & Responsibilities

• Develop and execute policies and standard operating procedures concerning the use of all school property and facilities and coordination of the use of these facilities.
• In consultation with the school president, oversee and negotiate all contracts for the school.
• Oversee school employee handbook, personnel files, and ensure HR policies are implemented and followed.
• Responsible for purchasing activities as directed by the president.
• Oversee and supervise operations and transportation staff.

Financial Duties and Responsibilities

• Responsible for accounts receivable and payable operations.
• Advise the president and other directors on budgeting, financial planning and management, cash flow, financial priorities, and policy.
• Supervision of the school budget process, including developing, preparing, and administrating budget documents in conjunction with the president, diocese, and finance council.
• Maintain an accurate filing, record-keeping, and reporting system for all school financial matters, including tuition billing and receiving.
• Develop, execute, and oversee the purchase ordering process, consulting with the president.
• Oversees the Tuition Assistance and Financial Aid programs at the school, working in close collaboration with the president and director of admissions to ensure policies are developed and upheld.
• Oversees and manages the tuition management system at the school, ensuring accurate inputting of financial awards and timely payment of receivables.
• Ensures missed tuition payments are acted on in a timely manner and do not extend beyond current policies.
• Ensures accurate and timely bank reconciliations and maintains an accurate balance sheet.
• Ensures that all diocese and school internal controls are maintained and upheld.
• Ensure preparation of payroll and execution with payroll provider.
• Making pension and health insurance payments, ensuring adjustments are made in an accurate manner.
• Coordination with the diocese in financial and health insurance matters, with particular attention to accurate addition and removal of personnel.
• Ensure all state and federal tax procedures are followed, and reports are filled in a timely manner.
• Ensure CIP contacts and billing processes are executed in consultation with the CIP director
• Assists in the planning of financial stewardship and long-range planning efforts.
• Prepares accurate and timely monthly, weekly, and annual financial statements for the president and finance committee.

Maintenance & Facilities

• Coordinate with the facilities & transportation staff and contractors to ensure maintenance and repair of all school equipment, vehicles, furnishings, and property are properly maintained.
• Coordinate with the president to set the facility and maintenance priorities
• Review, negotiate, and approve all contracts before they are executed, ensuring diocesan policies are followed.
• Serve as the staff liaison for all permits, testing, and City of Austin codes and regulations affecting school property.
• Ensure all permits, certificates, regulations, and City of Austin codes and regulations affecting the service of food are followed.

Preferred Knowledge, Skills, And Abilities

• Knowledge of the basic teachings of the Catholic Church
• Knowledge of generally accepted accounting principles.
• Knowledge of budgetary principles, including diocesan regulations.
• Knowledge of long-ranging planning techniques.
• Knowledge of payroll processes
• Knowledge of personnel selection procedures, including legal requirements
• Knowledge of QuickBooks, Excel, Google Cloud solutions, and Word Suite.
• Knowledge of personnel policies and procedures.
• Ability to supervise others and foster a healthy work environment
• Ability to communicate and offer assistance to school staff and organizations.
• Ability to represent the school to outside businesses and organizations professionally.
• Ability to maintain confidentiality.
• Awareness of liability and litigation procedures and ability to respond to federal, state, and local laws.

Education

Minimum Qualifications:

4-year college degree or equivalent experience

Preferred Qualifications:

Willingness to continually participate in relevant training and professional development related to the position

Experience

• 3 years of relevant experience.

Certifications And Training

• Valid Texas Driver's license.
• Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.