POSITION SUMMARY:

Provides secretarial and administrative support services to the Marketing department, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, recording at meetings, receiving visitor, maintaining files and conducting special projects as assigned.

POSITION EDUCATION/QUALIFICATIONS:

• High School Diploma or equivalent required.
• Valid Texas Driver’s License
• Must be able to be sensitive to cultural and bilingual issues.
• Good written and verbal communication skills required.
• Ability to read, write and speak English
• Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians
• Prefer hospital experience

JOB KNOWLEDGE/EXPERIENCE:

• Experience in a health care setting strongly preferred.
• Requires strong communication and organizational skills.
• Requires reasoning ability and good independent judgment.
• Must present a professional image.
• Requires working with frequent interruptions.
• Knowledge of Microsoft Word, Excel, PowerPoint, Outlook and E-mail systems.

POSITION RESPONSIBILITIES:

• Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice
• Maintain files of correspondence, records and other documents.
• Edit and finalizes correspondence, memos, reports, special projects and related materials for use in the Marketing Department.
• Provides assistance in the day-to-day duties in the department to include answering the phone, making copies, filing, and preparing correspondence for physicians and their offices.
• Assist the director and department personnel with preparation of reports, presentations and documentation for Partnership meetings, etc.
• Maintain a high level of confidentiality as required and reports any confidentiality breaches to director.
• Schedule and coordinate meetings to include catering needs, room set up, and notices/invitations.
• Prioritizes and distributes incoming and outgoing mail.
• Ensures all office equipment is in good working order and keeps inventory of office and marketing supplies.
• Monitors office expenses to keep with department’s budget.
• Processes all invoices to ensure timely payment and good standing with suppliers and vendors.
• Perform other related duties as assigned, requested or required by the Marketing Department and Director.

LINES OF REPSONSIBILITES:

(Chain-of-command)

• Director of Marketing Executive VP Admin Chief of Staff & Operations Support Services