Description

Ideal Candidate is responsible for answering incoming calls, directing calls to appropriate staff,serving visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; ensures knowledge of staff availability.
• Maintains security by following procedures; monitoring visitor logs; issuing visitor badges; giving access to yard.
• Maintains telecommunication system for house phone and console operation.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Receive and sort mail and deliveries to appropriate departments.
• Create and distribute monthly Company Newsletter
• Coordinate Company Events, to include blood drive, monthly birthdays, etc.
• Assists HR & Accounting Departments with invoice reconciliation, filing and maintenance.
• Provide general administrative and clerical support, including photocopying, faxing, mailing, Scanning Client Data, and Organizing cloud folders.
• Contributes to team effort by accomplishing related tasks as needed.
• Performs other related duties as requested.

Qualifications

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• 1 3 proven experience as a receptionist and administrative assistant to include, excellent telephone skills &customer service.
• Minimum of a High School diploma or equivalent
• Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Must possess excellent verbal and written communication skills
• Must possess excellent telephone communication etiquette
• Must be professional at all time and follow professional dress code policy.
• Bilingual (EN/SP) preferred.

KNOWLEDGE SKILLS AND ABILITIES

• Excellent organizational skills
• Ability to work under pressure.
• Ability to follow detailed instructions and written procedures.
• Ability to prioritize work based on safety, quality, and productivity demands.
• Ability to interact with all levels of staff and personnel.
• Ability to apply basic math skills.
• Ability to read, write and speak English.

WORKING CONDICTIONS:

• Ability to occasionally lift up to 15 lbs.
• Ability to sit for long periods of time.
• May work in a noisy or distracting environment.
• Ability to work prolonged and/or irregular hours.
• Ability to work through stressful situations

BENEFITS

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• STD & LTD insurance
• Life insurance
• Vacation/Paid time off

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or tasks that may be required.

Additional Notes

DGM provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other status protected by applicable federal, state, or local law.