Our company is seeking a dedicated and organized Office Administrator to join our team. This role is integral to the smooth operation of our business, and the successful candidate will be the backbone of our office environment. We pride ourselves on our supportive and collaborative team, and we are looking for someone who shares these values. As an Office Administrator, you will be responsible for a variety of tasks, from greeting visitors and scheduling meetings to maintaining project files and coordinating office supplies. If you are a self-starter with a background in construction or a related field, we would love to hear from you.

Responsibilities

• Creating a welcoming office environment and greeting visitors from 8am to 5pm, Monday through Friday.
• Delivering excellent customer service both over the phone and in person.
• Scheduling activities such as job walks, office meetings, and company events.
• Processing contracts and sub-contracts.
• Assisting with permit applications.
• Scheduling temporary resources for job sites.
• Maintaining project binders and preparing them for reconciliation at the completion of projects.
• Maintaining business and contractor licenses.
• Coordinating the maintenance of office equipment and ordering office supplies as necessary.
• Maintaining confidentiality and discretion with information.
• Taking on additional assignments as directed by the Owner, Project Manager, or Controller.

Qualifications

• Background in construction or a trade-related field.
• Self-starter with a high level of individual initiative and creativity.
• Strong writing and editing skills, particularly in correspondence.
• Clear communicator, able to deal effectively and tactfully with a wide variety of people in correspondence, on the telephone, and in person.
• Organized and able to interpret information for people of different perspectives and learning styles.
• Comfortable working as part of a support team and with limited supervision.
• Ability to resolve practical problems independently.