Client: Investment Bank

Position: Executive Assistant

Location: New York, NY 10017 (ONSITE)

Start Date: ASAP

Hours: Mon-Fri 7:30am-4:30pm EST (onsite at 7AM 1 day per week)

JOB DESCRIPTION

Primary responsibility processing expenses using Concur.

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivate organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

RESPONSIBILITIES

• Calendar management
• Call screening
• Meeting scheduling & logistics
• Travel & Expenses in Concur (Ensure company policies and procedures are followed)
• Visitor registration and access
• Prepare high quality emails to individuals at all levels of the organization
• Work cooperatively with the administrative assistants team, in providing back-up coverage
• Ad hoc projects

QUALIFICATIONS

• 3-6 years of experience in dynamic/global Banking and/or Corporate environments
• Experience managing high volume calendars for high-level executives and teams
• Experience with Concur (Travel & Expense)
• Proficiency with Microsoft Office (Outlook, PowerPoint, Excel)
• Proficiency with Zoom (to help setup/coordinate internal meetings)
• Ability to learn policies, procedures and processes quickly
• Savvy with Internet/Intranet usage
• College degree required (Associate minimum)

Soft Skills:

• High degree of motivation, initiative, sense of urgency and professional demeanor
• Strong written and verbal communication skills
• Ownership approach to all tasks; initiative and confidence to complete projects with limited supervision
• Ability to multi-task, prioritize and organize
• Strong attention to detail and focus on accuracy
• Exercise independent judgment in a variety of situations
• Tact and discretion when dealing with confidential matters; experience interacting with senior management
• Motivated by a collaborative environment and willing to go the extra mile
• Partner with the assistants team to ensure continuity of coverage for their respective groups

INTERVIEW PROCESS

1st Interview (Video)

2nd Interview (Onsite)

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.