Job Summary

The Administrative Office Coordinator performs duties at the professional level in some or all of the following functional areas : administrative support to project departments and project management, data entry, reports, office records, and inventories.

Education and Experience Requirements

Essential Duties and Responsibilities

• Maintains office records, adminisitrative lists, furniture / equipment inventories, contacts listings and various report.
• Maintains a safe and clean working environment.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;

verifying receipt of supplies.

• Administrative responsibilities as pertains to security badge system and alarm systems.
• Maintains and verifies completion of health screening forms and the daily janitorial cleaning checklists
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Assists the Human Resource and Administrative Departments as necessary.
• Provides on-site office assistance for the Flint location.
• Types / generates and mails letters and other documents as directed.
• Responsible for coordinating and overseeing building projects as assigned by management.
• Learn and comply with company standards and operating procedures.
• Identifies potential opportunities to improve administrative department services.
• Responsible for adhering to all established safety standards.
• Must be able to remain in a stationary position for an extended period.
• Occasionally, lifts, carries, or otherwise moves items weighing up to 30 pounds.
• Performs other duties as may be assigned by management.

Minimum Requirements

Education - High School diploma or equivalent

Skills / Knowledge - Microsoft Office and other management tools; excellent organizational, interpersonal, written, and verbal communication skills.

Experience - A t least 2 or more years of experience in administration or related field .

Abilities

The ideal candidate will be self-motivated, intuitive, organized, and able to adapt quickly to changing demands on time and work efforts.

Must be able to problem solve and undertake projects independently while successfully executing multiple tasks in a fast paced, time sensitive, dead-line oriented environment.

Ability to work as a team member. Regular attendance.

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs.

Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs.

With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom.

For more information, visit https : / / www.maximus.com.

As a large employer and Federal contractor, Maximus is subject to various vaccine mandates across our lines of business. Maximus is committed to complying with any applicable vaccine mandates.

The specific vaccine requirements for this position will be outlined throughout the selection process. Individuals who believe they may qualify for a medical or religious accommodation will have the opportunity to apply for an accommodation following an offer of employment.

EEO Statement : Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce.

We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country.

We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you.

A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action / Equal Opportunity Employer.

Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Last updated : 2024-03-26