Individual is responsible for assisting the public and providing support to other departments and agencies. Individual is responsible for reviewing, indexing and recording legal documents and assisting the public in obtaining requested documents. Individual reports to the County Recorder and the Chief Deputy Recorder.

High School education or equivalent is required, along with related experience. Prefer two years experience working with land records. Must possess a valid State of Ohio driver’s license and acceptable driving record.

• Greets and assists client walk-ins with any needs they have including all aspects of recordation. Prepares receipts for customers and manages the cash drawers.
• Reviews, indexes and records legal documents for customers as needed, inputting references into a computerized database for property transactions, mortgage releases, re-recordings, mortgage assignments, etc.
• Answers and assists clients over the phone, re-routes calls to other departments as needed, screens calls.
• Understands and effectively uses Recorder’s office proprietary software for managing daily workload and document searching within the office as needed.
• Understands and Recognizes the basic types of land records seen in the office including; Deeds, Mortgages, Discharges, Veteran Discharges, Leases, Assignments.
• Receives and responds to various forms of correspondence, creating and preparing files and forms to properly do so.
• Scans daily filings into system, back scans older documents into system as needed.
• Reviews cash receipts and performs close out functions at the end of the day.
• Handles client complaints both over the phone and over the counter. Responds to public inquiries.
• Proficiently executes typing, word processing and other computer related operations in Microsoft Word, Excel, and Outlook.
• Faxes and copies materials as requested and keeps copiers full of paper.
• Ensures documents are complete for approval and transfer.
• Opens and distributes mail.
• Repairs old deed, mortgage and index books.
• Understands the basics of all other Deputy Recorder duties and cross-trains with staff dedicated to other office functions for more efficiency and understanding of office functions.
• Assists veterans with filing discharges and creates Veteran ID cards as needed.

Complete job description is available on the Class Specificationspage.