DELAMAR- Luxury hotel in Greenwich is seeking a full-time Sales Coordinator to join their dynamic team.

RESPONSIBILITES:

· Establish contact with primary meeting planner as well as on-site group contact (if not the same person) for all group bookings once they have been confirmed by the Director of Sales/Sales Manager.

· Set up room block in Opera and keep track of changes to the block, monitor room block cutoff dates.

· Responsible for all group billing including deposits, and final invoices for both hotel’s balance as well as Artisan’s balance.

· Manage group cutoff dates and input rooming lists of group blocks into the system and ensure that routing (billing) is setup properly.

· Coordinate all logistics and details of group and prepare for the group meetings in advance of the arrival. Including but not limited to: Assisting groups with ground transportation and / or off-site dinner arrangements as necessary.

· Create and update weekly event calendar. Responsible for creating and circulating all group resumes, which outline pertinent group information and instructions for each department on any specific requirements group may have.

· Meet key contact upon arrival at hotel and confer with client throughout event to ensure customer satisfaction

· Verify and send out invoices for all groups originating from Sales Office.

· Maintain an inventory of office supplies.

· Prepare and maintain an inventory of Sales Kits.

· Maintenance of Sales Department files for all future, current and past groups

· Answer sales office phones, and take messages & inquiries for Director of Sales & Sales Manager when they are not in the office.

· Assisting Front Desk and Reservations departments when required.

· Assisting Director of Sales with any additional tasks or projects.

· Updating reports; weekly budget reports, monthly group sales reports, monthly corporate negotiated accounts.

Ideal Qualifications

· College degree

· Interest in sales and hotel business

· Previous hotel experience

· Detail oriented and organized

· Outgoing and friendly personality

· Ability to work flexible hours

· Knowledge of Opera a strong plus

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Compensation package:

• Weekly bonus

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Hotel Sales: 2 years (Preferred)

Work Location: In person