Daily Job Duties

Sr. Accounting Specialist

Summary: Dean’s Professional Services Sr. Accounting Specialist will perform general financial accounting practices and procedures. You will get to utilize your knowledge to assist with multiple accounting competencies.

Daily Contributions

• Provides financial information to management by researching and analyzing accounting data; preparing reports.
• Documents financial transactions by entering account information.
• Assists in maintaining accounting controls
• Assists payroll operations by verifying pay rates and answering questions related to general HR matters.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Assists accounting director in protecting financial security by following internal controls.
• Prepares payments by verifying documentation and receiving approvals from an authorized manager
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains customer confidence and protects operations by keeping financial information confidential
• Maintains and reconciles general ledger accounts, bank statements, and fixed assets.
• Prepares, posts, and verifies the accuracy of journal entries. Analyzes general ledger accounts and records entries in accordance with General Accepted Accounting Principles (GAAP).
• Prepares and files required reports to ensure compliance with GAAP and/or customer requests
• Completes moderately complex accounting assignments and ensures that comprehensive accounting records are maintained in an organized manner.
• Manage inventory, fixed assets, prepaid expenses, notes payable, accounts receivable, accounts payable, accrued expenses, accruals, deposits, refunds, taxes, and intercompany activity processes.
• Prepare, post, and verify the accuracy of journal entries and supporting documentation.
• Assist with W2 and 1099 processing and all year-end reporting related matters.
• Assist with monthly closing of financial records, perform account reconciliations, and post of month end information.
• Daily reporting as required
• Client reporting upon request
• Performs other job-related duties as assigned

Qualifications

Qualifications for Accounting Assistants

• 0-3 years of relevant, hands-on accounting experience
• Associate degree in Accounting, Bookkeeping, Finance, or similar field.
  • Bachelor's degree preferred.
• An equivalent combination of education, training, and experience can be substituted.
• Ethical behavior when dealing with sensitive financial information.
• High level of accuracy and efficiency.
• Exceptional verbal and written communication skills.
• Courteous, professional manner, strong customer service skills.
• Proficient to advanced knowledge of Microsoft Office Applications, including Excel
• Ability to work independently on assigned duties.
• Demonstrates an ability to manage a variety of priorities while meeting deadlines.

Skills:

• Ability to interpret a variety of instructions furnished in written and oral format.
• Meet all deadlines throughout the month and during the month end.
• Work well with cross function teams
• Communicate effectively in written and oral format.

What makes a great Accounting Assistant?

• Integrity- you value professional and personal integrity, understanding that you are responsible for personal and financial sensitive information, you are trustworthy.
• Accountability– you own your process and take responsibility, make judgment calls from time to time, you take steps to own mistakes and make corrections promptly.
• Problem Solver- you will often encounter complex financial issues that require creative problem-solving skills to resolve effectively.
• Team player– you are the best at working with cross-functional team, you have to ability to collaborate to contribute to the team’s goals.
• Emotional Intelligence– you understand and manage your own emotions and relate to other the emotions of others.
• Professional Maturity - Staffing is about organized chaos, but more than that it is about working within the chaos with the organization, time management skills, integrity, and maturity needed to get your job done.
• Flexibility - Our goal is to build a partnership with our clients, as a member of the DPS team, flexibility with integrity is the key to success. We can customize just about any of our services to fit our client’s needs. Travel, some nights / weekends, software utilization, etc. are all apart of flexible service.
• Technology Savvy - we not only work with Microsoft Office Suite software, but because of our partnerships and customization with our customers work within 10 different applications and software systems.