We are seeking a dynamic and detail-oriented Real Estate Assistant to join our team. This role is crucial in ensuring the smooth operation of our real estate business by handling various administrative tasks, financial management, client communications, and document processing. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a proactive attitude towards problem-solving and task management. Familiarity with lease generation and contract processing is required.

Responsibilities:

Financial Management:

• Manage accounts payable and receivable, including cutting checks, processing invoices, and tracking expenses.
• Utilize QuickBooks and Excel for accurate record-keeping and financial reporting.
• Coordinates budget preparation, reporting and preparation and control of records, statistics, and reports regarding operations.
• Prepares correspondence, invoice tracking, reports and presentation materials for management review.
• Monitor leasing activity, occupancy rates, and leasing velocity to track progress against lease-up goals and benchmarks.
• Prepare regular reports and updates for senior management, summarizing leasing performance and key performance indicators.

Document Processing:

• Generate lease agreements, contracts, and other legal documents accurately and efficiently.
• Assist in lease modification processes, ensuring all changes are documented and communicated effectively to relevant parties.
• Organize and maintain electronic and physical filing systems for easy access to important documents.

Client Communication:

• Maintain regular communication with clients via phone, email, and in-person meetings.
• Provide exceptional customer service by promptly addressing client inquiries and concerns.
• Coordinate appointments, showings, and property tours with clients and real estate agents.

Administrative Support:

• Perform a wide range of administrative tasks including but not limited to phone support, draft, preparation, and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying.

Requirements:

• Bachelor’s degree in business administration, accounting, real estate, finance, or related field AND/OR minimum of four years of experience in property management, leasing, asset management, or related field.
• Proficiency in QuickBooks, Word, Excel, and Adobe Creative Suite.
• Strong attention to detail and accuracy in financial management and document processing.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and colleagues.

Who You Are:

• Innovative problem solver with a keen attention to detail.
• Strong self-drive to meet deadlines and provide timely responses with minimal direction.
• Meticulously organized, adaptable, and proactive.
• Self-starter, quick learner, enthusiastic, growth-mindset.
• Thrives in a fast-paced, dynamic environment and enjoys challenges.
• Demonstrates a commitment to flexibility beyond traditional office hours. Our ideal candidate understands that success often requires availability beyond the 9-5 schedule and is willing and able to accommodate flexible working hours when necessary.

What You Bring:

• Excellent communication skills, both written and verbal, with the ability to effectively convey leasing strategies and goals to diverse stakeholders.
• Solid grasp of financial tools and platforms, including but not limited to quick books,
• Excellent computer skills including Word, Excel, and Adobe Creative Cloud.
• Ability to collaborate effectively with cross-functional teams, including development, property management, and construction.
• Detail-oriented mindset with the ability to manage multiple projects simultaneously and meet deadlines in a dynamic environment.
• Experience with performance monitoring and reporting, including the use of leasing software and analytics tools.
• Adaptability and resilience in the face of changing market conditions and leasing challenges.
• A customer-centric approach, committed to delivering exceptional service and experiences to tenants and management teams alike.

Join Our Team:

If you are a dedicated and organized individual with a passion for real estate and a desire to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity. Prior to submitting your resume and cover letter, please call the hiring manager at 619 997 6186 in order to determine if you're a good fit and discuss your relevant experience. We look forward to welcoming you to our team!

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Professional development assistance

Experience level:

• 4 years

Experience:

• Real estate administrative: 3 years (Preferred)

Work Location: In person