DEA is currently recruiting a part-time Office Administrator / Project Coordinator onsite at a specific project office in College Station, TX. This person would be responsible for a variety of project-specific duties in a fast-paced professional consulting design firm. This position is part-time and is anticipated to be 20 hours per week.

Duties would include the following:

• Coordinating and scheduling project meetings, preparing meeting agendas, and preparing and distributing meeting minutes;
• Assisting project managers with development of PowerPoint presentations and meeting preparations;
• Tracking action items and tasks for multiple Project Managers/Executives;
• Corresponding with clients, project partners, and project team members;
• Formatting and performing quality reviews of documents such as reports, letters, memos, minutes, etc.;
• Assist in the production and distribution of deliverables to the client and other team members;
• Office administration support, including security access rights, onboarding new team members, communications, IT Support and coordination (Wi-Fi, copies, etc.);
• General administrative support at office as needs arise;
• Ordering and maintaining office supplies and requests as needed;
• Tracking mileage and maintenance scheduling for company vehicles;
• Assisting the Office Manager and Project Controls Team as needed;
• Coordination with Office Manager for installation of furniture or office changes, including quotes and coordinating work onsite and support;
• Tracking, updating, and distributing key project decisions and supporting documentation; and
• Update organizational charts and other team resources.

Basic Qualifications:

• Minimum 3-5 years of experience in office administration and project coordination;
• Experience with multi-tasking and prioritizing competing requests;
• Proficiency in Outlook, Word, Excel, and PowerPoint;
• Experience coordinating and scheduling complex meeting needs for internal and external individuals;
• Excellent written and verbal communication skills including proof-reading and editing;
• Experience attending project meetings and preparing meeting summaries;
• Ability to work in a fast paced, dynamic, high demand office setting; and
• Strong interpersonal skills.

Preferred Qualifications:

• Project related experience in an architecture, engineering, or construction firm; and
• Additional software skills in ProjectWise, MS Teams, SharePoint, Microsoft Access, Adobe, and Google (Docs, Sheets, Meets, Drive, and Chat).

Benefits:

• Medical, Dental, Vision, Disability and Life Insurance
• Health Savings and Lifestyle Spending Account with employer contribution
• Support for continuing education and training opportunities
• Paid Time Off (PTO)/Holiday Pay
• 401k and Employee Stock Ownership Program (ESOP)
• Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
• Opportunity for growth with support and mentoring to help with professional goals