Description

Position Summary:

The HR & Payroll Coordinator plays a crucial role in ensuring the timely and accurate processing of the company’s payroll in full compliance with government regulations. This position extends beyond payroll management to encompass a broad range of administrative duties that support the day-to-day operations of the human resources department. Working in close collaboration with the Director of HR and the administrative team, the Payroll Coordinator is instrumental in a variety of HR-related functions. These responsibilities include maintaining HR and Payroll information systems, maintaining personnel files, assisting the recruitment and onboarding processes, overseeing benefits payroll platforms, and providing HR/Payroll customer service to address general requests and inquiries. This role requires a developing capacity for HR duties, as the coordinator’s role will evolve in its contribution to the HR department.

Duties and Responsibilities

• List of Key Duties: 
  • Ensure confidentiality and protection of sensitive employee and company information.
  • Oversee management and operational integrity of human resources and payroll systems including vendor-related documents and data.
  • Facilitate staff and management training on the HR and payroll systems.
  • Provide administrative support to front desk and accounting, ensuring operational efficiency.
  • Contribute to the planning and execution of HR-driven company functions and community support efforts.
  • Aid in the development and maintenance of organizational development systems in support of HR practices.
• Specific Tasks: 
  • Timely and accurate processing of payroll (hours, deductions, bonuses, etc.), on a bi-weekly schedule for all company (3 entities) employees.
  • Manage updates and reporting functionalities within HRIS/Payroll systems.
  • Generate and adapt HR and payroll-related reports for management.
  • Handle office and clerical tasks as required.
  • Conduct monthly audits and reporting for HR vendor billing.
  • Coordinate and organize documents and data received from benefits vendors, ensuring they are accurately integrated into the company's systems.
  • Maintain and manage electronic records in accordance with retention policies.
  • Assist with annual audit data collection and file preparation.
• Expectations and Goals
  • Uphold the highest levels of confidentiality and trust within the organization.
  • Ensure accuracy, timeliness, and compliance in all HR and payroll-related documentation and processes.
  • Enhance employee understanding and effective use of HR and payroll systems.
  • Support and facilitate HR initiatives that recognize and engage staff, fostering a positive work culture.
  • Efficiently support the operational needs of the reception and accounting departments, contributing to overall organizational efficiency.
  • Promote and participate in community support activities, enhancing the company's community engagement and social responsibility.
• Benefits
  • Medical, Dental, Vision & Rx
  • 401k with Employer Match
  • Health & Wellness Offerings
  • Commuter & Parking 
  • Free Comics & Product Discounts

Requirements

• Required Skills:
  • Proficient understanding and knowledge of HR, employee benefits, wage and hour regulations, along with comprehensive knowledge requirements for accurate payroll processing.
  • Advanced computer skills including Excel, Word, Google Workspace, and standard office programs and equipment.
  • MAC OS skills are a plus. 
  • High attention to detail, great organization, and prioritization skills are required for multi-tasking position.
  • Effective and professional communication skills (both written and verbal).

This job is located in Milwaukie, Oregon, and is an onsite position.

• Preferred Skills:
  • Proficiency in HRIS and Payroll Software, or demonstrated ability to adapt and learn new software and systems quickly and efficiently. 
  • Adept at blending into team settings and navigating various interpersonal dynamics, enhancing overall team cohesion.
• Education and Experience:
  • AA / AS in Business/Accounting or Human Resources
    • BA / BS in working equivalent 
  • 1 to 3 years of human resource experience and/or working knowledge.
  • 1 to 3 years of payroll processing experience. Paylocity systems are a plus.

Due to the confidential nature of the material handled, the individual is required to maintain information in such a manner that it does not become available to any Dark Horse Media personnel including non-supervisory accounting personnel.