Job Summary

• Assist as needed in the supervision of the Events and Facilities staff of all campus related events, meetings, and hospitality requests.

• Schedule and support all non-class events
• Schedule and support all DTS and non-DTS events on campus
• Approve event service requests (ESR)
• Daily billing and invoice processes
• Work with Registrar on scheduling academic events (i.e.-final exams, SF groups, etc.)
• Assist in departmental planning of large on campus events
• Assist with annual long term planning
• Assist customers with planning events, room setups, menu, reserved parking, and catering equipment needs
• Assist customers with coordinating their events with other departments on campus (i.e.- Media Production, Student Life, etc.)
• Maintain, manage and supply catering equipment and supply inventory for events
• Assist with catering and other services for on-campus DTS events
• Ensure that the campus Facilities Schedule and Summary Sheet is ready by Thursday of each week for campus distribution
• Weekly event service meetings
• Assist with the implementation of guidelines and policies for the Event Services Department
• Interface with telephone calls and walk-in customers
• Create detailed schedules for large campus events to be distributed to FPO teams
• Maintain a current Certified Food Manager permit
• Ensure staff team remains current on Food Handlers Permits
• Ensure proper food handling practices and cleanliness standards are maintained at events and in Event Services spaces on campus
• Manage the catering rooms on campus (inventory, equipment, supplies, cleanliness, etc.)
• Maintain an accurate and timely work order process for all Event Services events
• Maintain work order records for monthly and annual reports
• Serve as a back up for FPO administrative staff upon approved request

Job Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent sales and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Operate golf cart safely
• Must have a valid driver’s license