General Summary:

Provides administrative support to DART Police Department staff in one or more of the following areas, but not limited to: Command Administration;Training;Hiring and Recruiting;Evidence;Internal Affairs;Quartermaster;Emergency Management/Security;Records;Criminal Investigations/Case Filing/Intelligence.

Essential Duties and Responsibilities:

• Performs administrative duties supporting various DART Police Department programs by assisting with multiple reports and documents, compiling historical information and materials, coordinating processes, projects, and events, and assisting in general business operations of the DART Police Department. 
• Assists with research of accounting/budget issues and special projects. 
• Assisted with management, input, and maintenance of work unit database and other record management activities, maintaining quality control over databases and spreadsheets. 
• Composes letters, correspondence, and memos and prepares responses to inquiries when necessary. 
• Maintains message system to include tracking staff, answering, screening, routing incoming calls, and taking messages if required. 
• Receives and greets visitors and guests. Prepares, receives, controls, and routes department correspondence. 
• Handles and directs inquiries regarding department activities. Orders and maintains an inventory of office supplies and equipment. 
• Makes arrangements for travel, meetings, seminars, and other special services, including typing meeting notices, travel requests, check requests, etc. 
• Assisted with the preparation of a variety of reports for management review and maintained various files. 
• Maintains appointment calendars, tickler systems, and department filing systems. 
• Monitors and coordinates the Agenda Reports for the department. 
• Assists with the development of briefing papers/presentations. 
• Performs other duties in support of the department.

Minimum Knowledge, Skills, and Abilities Required:

Note: An equivalent combination of related education and experience may be substituted for the below stated minimums, excluding High School Diploma, GED, Licenses, or Certifications.

• High School or general education equivalent (GED) diploma plus one (1) year of specialized training. 
• Two (2) years of progressively responsible experience in administrative support or related field. 
• Must receive a passing score on any job-specific assessment to be interviewed.
• Ability to demonstrate a fiduciary obligation to section, division, department, and DART in handling materials and information of a confidential nature. 
• Effective interpersonal skills to communicate with all levels of supervisory and non-supervisory employees, government entities, a culturally diverse community, and others both inside and outside of DART.
•  Knowledge of personal computer (PC) and software applications includes Windows, spreadsheet, word processing and database. 
• Type 25 wpm.

Working Conditions:

 Works in an environment with minimum dust, noise, or temperature exposure. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DART's operating facilities, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M/F/D/V

Posting End Date: March 13, 2024

JR101565