Job Description

The Administrative Specialist provides specialized administrative support to the Commissioners, Chief Clerk, and Deputy Chief Clerk and performs administrative tasks involved in the daily operations of the department.

Work Schedule and Additional Information

Full Time Employment

Weekly Work Schedule: 8:00am-4:30pm Monday-Friday with a 60 minute lunch

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Starting Salary: in some cases, the starting salary is non-negotiable

DBM rating: B23

Position Code: CM3010

Current county employees will follow the county's promotion/demotion policy.

This position will be posted until filled.

Responsibilities

• Assists Deputy Chief Clerk in preparation of agendas for Commissioners and Workshop meetings. Records or takes notes of meetings; transcribes minutes; ensures that contracts are executed; and performs all follow-up details as required such as preparation of appointment letters, updating Boards/Authorities book, scanning minutes, placing appropriate information on website, etc.
• Prepares legal advertisements for all public meetings of the Commissioners as required by statute and checks to ensure they appear in the newspaper when required
• Updates County Notification and Resource Manual database for 33 municipalities after contacting each municipality to ensure accurate and emergency contact information; this database is used by Public Safety and Commissioners in the event emergency notifications are needed
• Prepares monthly report which is sent to both the Capital Region Council of Governments and the Western Cumberland Council of Governments on behalf of the Commissioners
• Performs Lawson duties including processing invoices for payment, purchasing, and requisitions (power user)
• Works with the office manager to coordinate with county departments and individuals to manage and track state reporting requirements
• At the office manager's direction, plans, coordinates, and organizes meetings and special events, such as the Legislators quarterly breakfast meeting with Commissioners, South Central Caucus meeting, Commissioners Holiday Luncheon, etc., and prepares agendas and notices for these events as required
• Oversees main Commissioners inbox, handles all inquiries in appropriate manner, and responds to each constituent inquiry and maintains constituent file for reference purposes
• Responds to telephone inquiries from internal and external constituents, tracks invitations and RSVPs for Commissioners and Chief Clerk, coordinates quarterly and yearly performance evaluation meetings for the Chief Clerk, and assists with calendar management as needed
• Performs additional job duties and provides administrative support to the commissioners as required
• Attends meetings, trainings, and seminars as required
• Assists staff with work duties as needed
• Performs other job-related duties as required

Qualifications

• Associates degree in Business Administration or a related field or an equivalent combination of education, training, and experience
• A minimum of three years of administrative or office related experience and experience with Microsoft Office Suite

Company Description

Mission Statement:The most livable community with the most efficient and effective public services in Pennsylvania.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors. We identify diversity as a strength and consider it a growing, valuable asset of our community. We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment.

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance (currently with options for no out of paycheck costs)
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance (currently with options for no out of paycheck costs)
• United Concordia Dental Insurance (currently with options for no out of paycheck costs)

Retirement Benefits:

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Tuition Reimbursement
  • 75% of tuition & book costs reimbursed up to $1,200 per semester for pre-approved courses earning a grade C or better (after 6 months of Full-Time Employment)
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance