JOB SUMMARY:

The Operations Coordinator is an integral member of the Operations team responsible for directing, organizing, and controlling department activities. The Operations Coordinator supports the logistics, planning and coordination throughout the department. This includes creating project documents, coordinating vendors, tracking procurement, scheduling resources , attending project meetings, project closeout procedures. and other project-related tasks to ensure project success. The Operations Coordinator will also work closely with the EVP on organizational duties including but not limited to process & procedures documentation, job descriptions and training coordination.

PRIMARY DUTIES & RESPONSIBILITIES

• Day to Day liaison for Operations to Sales Department
• Provides efficient, accurate and effective administrative and clerical support to the Ops department.
• Provide general administrative support for Project Teams and local management
• Provides project support during the Initiating, purchasing, and closing project phases but is involved in the entire project lifecycle.
• Assist in posting all critical project documentation on enterprise document management portals
• Is the primary interface between the PM and the Procurement Group
• Assist in the management of the Bill of Materials (BoM) for active projects
• Working with Shipping & Receiving to help coordinate project deliveries.
• Documentation of Organizational Processes, Job Descriptions, and Training Plans
• Training Coordination and Training Plan oversight
• Permits, COI, Submittals, and other departmental documentation.
• Project Activation Setup
• Provides efficient, accurate and effective administrative and clerical support.
• Hold Project Managers accountable for Weekly Status Reports
• Attend Weekly Meetings as required by department.
• Organize monthly labor reports for active projects in the region • Reproduces needed reports for WIP Management

JOB QUALIFICATIONS:

Education/Certifications:

• High School diploma or GED
• Two year technical/business degree or equivalent work experience preferred
• AVIXA CTS Certification is desirable

Required/Desired Knowledge, Experience and Skills:

• 2 years of experience in an administrative support role and/or projects-related role
• Technically competent with all MS Office suite of software products (Word/PowerPoint/Excel, etc.)
• Familiarity with project management software, such as MS Project, is a plus
• Experience at working both independently and in a team-oriented environment is essential
• Effectively and accurately communicate relevant project information to the project team
• Prioritizing demands and timelines through analytical and problem-solving capabilities
• Reacts to project adjustments and alterations promptly and efficiently
• Skills to elicit cooperation from a wide variety of sources and all departments within the company
• Strong written and oral communication skill
• Strong organizational skills
• Adept at conducting research into project-related issues and products
• Ability to prioritize and execute tasks in a high-pressure environment is crucial
• Well organized with the ability to multi-task
• Ability to work under the pressure of many simultaneous project needs

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 8 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person