Senior Company Secretarial Associate

Sydney, Australia HybridMonday - Friday, 9am - 6pm

The position 

To support the growth in the team, we are seeking a highly motivated individual to provide company secretarial services to a portfolio of Australia &New Zealand clients and work closely with the Senior Manager and team on daily activities for all company secretarial related matters.

Your responsibilities

• All rounded company secretarial matter including preparation of minutes, resolutions and attending client meetings; updating and maintaining statutory records, including ASIC/Companies Office lodgements; incorporation and deregistration of Companies; trust Formation and Termination; ASIC Annual Company Statements and Companies Office Annual Returns; assist with client queries in relation to company secretarial related matters
• Responsible for on-boarding new clients including collection and review of KYC documentation to ensure compliance with Intertrust KYC policies and procedures 
• Be responsive and approachable when working closely with clients and team
• To establish and maintain good relationship with clients through regular communication 
• Ensure client records and internal client management systems are updated in a timely manner
• Accurately record all time spent dealing with client matters to ensure clients are correctly invoiced
• Review invoices prepared by Finance, send to clients, and follow up on overdue invoices

Your profile

• Degree or diploma holder in business administration/corporate governance or a related discipline
• Excellent knowledge of the Corporations Act 2001, ASIC and internal Company requirements
• Minimum 2-3 years practical experience in a similar role
• Able to deal with tasks independently and use own initiative 
• Must be committed and driven to achieving excellence for clients 
• Ability to work effectively under pressure 
• Pro-active and forward thinking 
• Highly organised, able to prioritise and can manage multiple tasks